Top 21 Note-Taking Apps: Capturing Ideas and Information

Discover 21 Top Note Taking Apps Worth Exploring in 2023


Are you tired of shuffling between sticky notes, notebooks, and scattered thoughts? Well, we’ve got some exciting news for you! In this fast-paced digital era, note-taking apps have become essential for organizing our ideas, tasks, and important information.

To save you the trouble of searching through the vast sea of options, we’ve compiled a list of 21 top-notch note taking apps that are worth exploring in 2023.

From feature-rich powerhouses to minimalist gems, these apps offer a range of functionalities to suit your unique needs. So, whether you’re a student, professional, or busy, get ready to boost your productivity and stay organized with these fantastic note-taking apps. 

Let’s dive in!

A Compilation of the Finest Note Taking Apps:

Below, you’ll find a curated list of 21 top note taking apps for you to explore and discover the one that best suits your needs. Take a look at the options below:

  1. Onethread

Onethread is a tool designed to assist individuals and teams in note-taking and managing knowledge. It aims to help users organize, capture, and collaborate on their ideas and information effectively.


With Onethread, users can create and manage their notes in a structured and hierarchical manner. It offers a visual interface for easy organization using subthreads and threads, facilitating efficient navigation and information retrieval. 

Additionally, Onethread enables real-time collaboration by allowing users to share their notes and work together seamlessly.

Noteworthy features of Onethread include rich text editing capabilities, support for attachments and images, robust search functionality, and integration with popular tools and services. 

It’s an efficient platform for capturing and accessing information proving to be a valuable tool for personal and professional use.

Onethread Advantages

Here are the few advantages you can avail by using Onethread as your note taking app:

  • Structured and hierarchical approach to organizing notes, making it easy to capture and manage information effectively
  • Real-time collaboration, allowing users to share notes and work together seamlessly with their team members
  • User-friendly interface that is intuitive and easy to navigate, making it accessible to users of all levels of technical expertise
  • Rich text formatting, file attachment, and image support, enhancing notes’ versatility and visual appeal
  • Integration with popular tools and services, allowing users to streamline their workflows and enhance productivity

Onethread Disadvantages

While Onethread offers a solid set of note-taking and collaboration features, it may need some advanced functionalities available on similar platforms. Here are a few challenges that you might face while using Onethread:

  • Depending on specific user needs, certain limitations or constraints could impact the user experience or flexibility.
  • Onethread heavily relies on internet connectivity for real-time collaboration and synchronization, which could be a disadvantage if you have limited or unreliable internet access.

Compatible With

  • Web Browser
  • iOS App 
  • Android App


Evernote is an exceptional note-taking application that ensures the safety and accessibility of your individual ideas, business assignments, and more. It has gained recognition as one of the top-rated note-taking apps.


Evernote seamlessly syncs your data across devices, allowing for smooth collaboration and sharing.

Additionally, you can collaborate with others, inviting them to contribute to your shared ideas. This adaptable application offers a diverse range of features and solutions tailored to cater to your distinct demands.

Evernote Advantages

  • The ability to search DOCs and PDFs allows for easy information retrieval.
  • Writing features enable you to express your thoughts effectively.
  • Evernote seamlessly integrates with the tools that enhance your productivity, enabling you to work efficiently.

Evernote Disadvantages

  •  There’s no direct functionality to record video and audio within Evernote.
  • Images can’t be edited directly using Evernote.

Compatible With

  • Windows
  • Android
  • iOS

Let’s introduce you to Bit, the cutting-edge cloud-based platform that revolutionizes how you collaborate documents and take notes. With Bit, you have the perfect tool to create and organize documents effortlessly.

Bit’s Advantages

Here are the few reasons why you should use Bit:

  • Automatic formatting that saves you time and effort
  • With over 100 mergers, Bit empowers you to enrich your notes visually with spreadsheets, embed images, GIFs, videos, and other features to bring your ideas to life.
  • Dynamic workspaces tailored to your assignments, groups, and branches
  • These versatile spaces keep your notes and documents impeccably arranged, allowing seamless movement through your organization’s operational process.
  • Bit’s editor boasts a sleek and intuitive design. You can edit your notes by adding footers, headers, numbered lists, checklists, and everything else. 

Bit’s Disadvantages

Bit does not offer a dedicated mobile app, which makes it difficult to take notes on the go.

Compatible With

  • Web


Next on our list is Nifty, a fantastic app that brings your team and customers on the same page. You’ll get it all in one place with Nifty by eliminating the need for switching between different tools – meetings, calendars, docs, tasks, and chats.


Apart from all that, Nifty helps you stay on track with your goals and deadlines as progress updates itself automatically. 

You can also organize your daily work in various ways: List, Kanban, or Swimlane views, whichever suits your requirements. Plus, with Nifty, collaborating is a breeze with instant chats and super easy Zoom calls.

Furthermore, you can create docs and notes for your projects and share them with anyone, which makes using Nifty super convenient! Nifty even smoothly connects with Google Docs.

And to make things even better, you’ll receive reports that track progress across your assignments and group work, ensuring you’re always in the loop.

Nifty Advantages

  • Efficiently handle project tracking.
  • Centralize project resources.
  • Seamlessly integrate with Google Docs.
  • Instantly initiate Zoom meetings with ease.

Nifty Disadvantages

  • No known downsides at the moment.

Compatible With

  • Windows
  • Android
  • iOS


Experience the convenience and efficiency of ClickUp, your go-to hub for all your note-taking needs. It’ll allow you to say goodbye to app-hopping and embrace the simplicity of finding any note from any device hassle-free. 


Its notepad feature allows you to turn any idea into an actionable task and turn any note into a doable task with just one click. However, clickUp also caters to your need for writing long notes through its customizable Docs option.

ClickUp Advantages

  • Direct entry to a feature-rich project management system.
  • Built-in time-tracking and screen-capturing capabilities.
  • Work tracking for Docs, notes, and tasks.
  • Search feature for easy retrieval of information.
  • Instant synchronization across all teammates and platforms.


  • The Notepad browser extension is exclusively available for Google Chrome users.

Compatible with:

  • Desktop
  • Web
  • Chrome Extension
  • Mobile


Introducing Slite, the ultimate team collaboration tool with which you can easily share and collaborate on information, track tasks, and give reviews on the go. Its user-friendly interface ensures your project moves forward appropriately.


Slite’s organized structure makes managing and keeping track of your docs simple. It helps teams collaborate seamlessly and keep everyone connected, no matter where they are.

Slite Advantages

  • Smooth integration with Trello, Slack, and Asana.
  • Advanced editing options for your content.
  • Responsive and helpful support team.

Slite Disadvantages

  • Limited integration capabilities with other tools we utilize.
  • Simplistic and easy-to-use UI.
  • Room for enhancement in text formatting features.

Compatible with

  • Windows
  • iOS
  • Android Beta


Collaborating on notes has never been easier than with Notion. This application provides a tidy and clutter-free workspace, allowing you to write easily.


It goes beyond simple note-taking by enabling you to create your grids and repositories to keep track of information and even build structured collections and archives to manage everything effectively.

Notion stands out with its impressive features and instant collaboration capabilities. With notion, teams can effortlessly comment, share, set reminders, and assign tasks.

With its stylish and elegant design, this note-taking app seamlessly integrates all your essential work applications into one cohesive platform, allowing you to experience the convenience and productivity of Notion.

Notion Advantages

  • Offers extensive customization options.
  • Provides unprecedented flexibility to adapt to your needs.
  • Intuitive workflows for seamless coordination.
  • Delivers excellent user satisfaction.

Notion Disadvantages:

  • The mobile app needs improvement as it has many drawbacks, such as a not-so-user-friendly UI, slow loading time, and limited offline accessibility. 
  • No API for integration purposes.
  • It can occasionally be perplexing and cluttered.

Compatible with

  • Android
  • iOS
  • Mac
  • Window

8.Zoho Notebook

Quick, easy, and manageable! Zoho Notebook, a free note-taking app, lets teams create unlimited notes and notebooks in the cloud. It’s fantastic for real-time collaboration too.

Zoho Notebook

You can store and share information effortlessly. Taking notes has always been more convenient! With Zoho Notebook, you can jot down ideas, organize thoughts, and keep everything in one place.

Collaborate seamlessly with your team, brainstorming together on projects. Share updates, make edits, and stay on top of your tasks. This app streamlines your workflow, ensuring efficient communication and productivity. So, why wait? Get started with Zoho Notebook now!

Zoho Notebook Advantages

  • Provides you with the option of recording audio notes.
  • Enables you to add images, checklists, or audio, all in the same note, automatically.
  • Syncs notes with all devices and the cloud.

Zoho Notebook Disadvantages

  • No image editing option.
  • Limited amount of fonts.
  • Lacks more advanced features.

9.Dropbox Paper

Have you tried Dropbox Paper? It’s a fantastic digital workspace where you can gather and showcase all your media, text, and files in a centralized location. On Dropbox Paper, collaborating with others is a breeze, and you can access your docs from everywhere, anytime.

Dropbox Paper

Need to include images, PDFs, videos, audio files, or spreadsheets? No problem! Just put them directly into your documents. Along with all these, there’s support for over 175 other file types too!

Say goodbye to scattered files and welcome the simplicity of Dropbox Paper. Give it a go and experience the power of seamless organization and collaboration!

Dropbox Paper Advantages

  • Offers the freedom to design documents precisely to your liking.
  • Easy to learn, navigate, and use.
  • User-friendly interface.

Dropbox Paper Disadvantages

  • Lack of a spell-check feature.
  • The default view of folders may need to be visually appealing.

Compatible With

  • Android
  • iOS
  • Windows


Check out this fantastic cross-platform note-taking tool known as Simplenote. It syncs for free across all your devices, making it super convenient.


Now, let’s talk about its features. This tool allows you to create notes and to-do lists and capture ideas easily. You also have the option to organize your notes with tags.

That means you can organize and find them later on with ease. No more searching through piles of notes. Everything is just a tag away. Experience the simplicity and productivity this tool offers. Give it a try today!

Simplenote advantages

  • Enables fast and effortless editing of notes.
  • Ensures speedy synchronization of notes across the web and mobile apps.
  • User-friendly and doesn’t require registration.

Simplenote Disadvantages

  • Lack of Windows apps.
  • Absence of text editing tools.
  • Can only use one tag.

 Compatible With

  • Windows
  • iOs
  • Android
  • Mac

11.Standard Notes

Let’s now tell you about this incredible note-taking app called Standard Notes. It’s a tool that is free to use and open-source, ensuring your privacy with thorough encryption.

Standard Notes

With Standard Notes, you can compose any type of note you want, whether it’s rich text, code, or even Markdown.

The best part is that it’s faster and lighter than many other note-taking apps. In its accessible format, Standard Notes provides an easy-to-use text editor, ensuring a seamless experience.

So if you’re looking for a secure and versatile note-taking app that puts your privacy first, Standard Notes is the perfect choice. Try it out and see the difference it makes!

Standard Notes Advantages

  • Ensures complete security and privacy for your notes.
  • Provides strong extensions to enhance functionality.
  • Delivers a faster, simpler, and lightweight user experience.
  • Offers long-lasting performance.

Standard Notes Disadvantages

  • The subscription cost is relatively high, which could concern budget-conscious users.
  • The capabilities of the mobile apps are limited compared to other platforms.
  • The absence of a spell-check feature can be a downside for those who rely on it for error-free writing.

Compatible With

  • Windows
  • Mac
  • Android
  • iOS

12.Apple Notes

Now let’s talk about Apple Notes, the perfect tool for jotting down your thoughts when they pop into your mind. 

Apple Notes

Whether you’re using an iMac, iPhone, or iPad, this note-taking tool covers you. It meets most, if not all, of your note-taking requirements and easily integrates with iCloud.

Apple Notes offers a user-friendly experience where you can drag and drop content, including photos. It also allows you to create and manage simple to-do lists, keeping your tasks organized.

With the latest iPadOS 13 and iOS updates, the Notes app introduces exciting features, such as checklist options, Gallery View, shared folders, subfolders, and more.

Throughout its existence, Apple Notes has always been known for its speed and convenience. It’s ideal for jotting down quick thoughts or crafting well-organized lists. 

Give Apple Notes a try and experience the simplicity and efficiency it brings to your note-taking endeavors.

Apple Notes Advantages

  • Offers a fast and effortless note-taking experience.
  • Perfect for users of iPhone,iPad, and iMac.
  • Provides capabilities close to Simplenote.
  • Includes features like Gallery view and Checklist view.

Apple Notes Disadvantages

  • Not compatible with Android and Windows devices, limiting accessibility for users of those platforms.
  • It needs some of the features of a fully-compact note-taking tool, which could be a drawback for those seeking advanced functionalities.

 Compatible With

  • iOS


Introducing Bear, a stunning and versatile note-taking app designed for crafting notes and prose. With Bear, you’ll experience a lightweight and fast interface that enhances your writing process.


The app supports Markdown, allowing you to write notes quickly and efficiently. Available exclusively on iOS and Mac, Bear enables you to link notes together, creating a cohesive collection of work.

Bear lets you add hashtags to your notes to keep your workflow organized. Plus, you can secure private information using face/Touch ID authentication.

Whether you’re jotting down quick notes or composing detailed essays, Bear is a writer’s best friend. With its beautiful themes and typography, your writing will look impeccable, both during the creation process and after publishing.

Try Bear today and elevate your writing experience to new heights.

Bear Advantages

  • Provides support for Markdown, enabling efficient note formatting.
  • Offers a quick search feature for easy retrieval of information.
  • Boasts a fast and straightforward setup process.
  • Features a robust and user-friendly interface.
  • Allows the importing and exporting of notes.
  • Provides a note-taking solution that’s not expensive.

Bear Disadvantages

  • The app needs more capabilities compared to some other note-taking tools.
  • It needs integrations with third-party apps like Trello, which may limit workflow integration for some users.
  • Bear is exclusively available for Apple users, excluding users on other platforms.
  • Syncing functionality requires a paid subscription plan.

Compatible With

  • Mac
  • iOs


Next on our list is Ulysses, a powerful note-taking and writing tool that takes your notes to the next level. With Ulysses, you can effortlessly transform your notes into blog posts, well-crafted articles, or even book chapters.


The app lets you organize your notes into folders and fix writing goals, keeping your thoughts and projects structured.

Ulysses has Markdown, a lightweight markup language that allows you to format plain text using a simple and easy-to-read syntax commonly used for writing documentation and creating README files.

Ulysses also allows text formatting on websites, forums, and other online platforms., offering a seamless and efficient writing experience. 

With multiple themes and a typewriter mode that encourages focus, Ulysses immerses you in the text and boosts productivity.

One of the standout features of Ulysses is its unified library, which enables you to organize projects of all sizes and ambitions in one place. And if you’re a blogger, Ulysses has you covered. You can publish directly to WordPress and Medium without leaving the app.

So, if you’re looking for a robust and immersive writing tool that elevates your productivity, Ulysses is worth exploring. Experience the seamless integration of note-taking and writing in one powerful app.

Ulysses Advantages

  • Versatility in supporting various writing styles.
  • Effective use of tags and folders for organizing ideas.
  • Provides a clutter-free and straightforward workspace for seamless writing.
  • Word-goal feature to apply desired word counts and stay focused.
  • Utilizes a mark-up-based text formator for enhanced formatting.
  • Offers a comprehensive suite of organizational tools.

Ulysses Disadvantages

  • Ulysses is exclusively available for iOS users, limiting accessibility for users on other platforms.
  • There might be a slight learning curve when familiarizing yourself with the app’s features and functionalities.
  • The pricing structure relies on a subscription-only model, which some users might find expensive.

Compatible With

  • iOs
  • Mac


Typora is a genuinely exceptional tool that stands out in this list with its minimalistic note-taking application. It’s designed to help you create well-organized notes exactly as you envision them. 


The standout feature of Typora is its active HTML editor, which allows you to format your text as you write effortlessly.

It allows you to generate a table of contents effortlessly. That way, you can maintain a clear overview of your notes’ structure, including subheadings, headings, titles, and the overall outline.

So, if you’re seeking a tool to create detailed and meticulously arranged notes, Typora is the perfect choice. 

Typora Advantages

  • Focus Mode and Typewriter mode enhance concentration and productivity.
  • The highly customizable software allows you to tailor it to your preferences.
  • You can easily import and export files in PDF format.
  • Predefined themes offer a visually pleasing writing experience.
  • Typora’s Markdown editor automatically formats your text as you write, saving you time and effort.

Typora Disadvantages

  • The absence of a mobile app makes it unavailable for Android and iOS users.
  • Typora is solely available as a desktop version, limiting its accessibility.
  • Although notes cannot be saved within the app, they can be downloaded as documents on your system.

 Compatible With

  • Linux
  • Windows


Roam is a cool note-taking app that’s perfect for researchers and academics. It lets you save and organize information like index cards, differentiating it from other tools like Evernote, Google Docs, and Notion.


The great thing about Roam is that you can quickly write down important information and thoughts wherever you are, and it’s super easy to find and filter that information later on. 

It also has fantastic features like developer API, real-time collaboration, and cool app integrations.

Roam Advantages

  • Widgets for bullet points.
  • Widgets from third-party sources.
  • Sliders with adjustable ranges.
  • Geofencing, geocoding, and location-based services.
  • Access from mobile devices.

Roam Disadvantages

  • Not ideal for writing long-form ideas.
  • The interface can be challenging to navigate.
  • Less suitable for collective teams.
  • The mobile app has some glitches, such as limited functionality compared to its desktop counterpart.

  Compatible With

  •  Mac
  • Windows
  • Linux

17.Microsoft OneNote

With OneNote, you have a versatile note-taking tool like Evernote and Dropbox Paper. You can store text and images in free-form documents, whether you want to share them or keep them private. It’s part of the Microsoft Office Suite, alongside Excel, Word, and PowerPoint.

Microsoft OneNote

You’ll love how easy it is to navigate and search for your notes, finding them exactly where you left them.

Whether you’re typing, using ink annotations, or highlighting, you can revise your notes across all your devices. Plus, you can collaborate, share ideas, and organize notes in notebooks with sections and pages.

Microsoft OneNote Advantages

  • Synchronization through cloud storage.
  • Seamless integration with Outlook.
  • Offers a ton of flexibility for easy use.
  • Intuitive user interface.

Microsoft OneNote Disadvantages

  • Delayed syncing between desktop and cloud versions at times.
  • The table functionalities could be enhanced for more versatility.

Compatible With

  • iOs
  • Windows
  • Android

18.Google Keep

Google Keep is an excellent app for taking notes and is free for personal use. You can save all kinds of stuff like lists, photos, notes, and audio. Plus, you can set reminders based on location or time so that you will remember everything necessary.

Google Keep

Also, Google Keep is super speedy, vibrant, and pre-installed on many Android devices. It even has image recognition to turn photos of your notes or PDFs into searchable text.

You can use it on your phone, tablet, or computer, and everything you add syncs across all your devices. That way, you always have your important stuff right at your fingertips.

Google Keep Advantages

  • Syncs integrates across all your devices.
  • The interface is vibrant and user-friendly.
  • The design is intuitive and easy to use.

Google Keep Disadvantages

  • More suitable for managing large note databases.
  • Lack of tagging feature.
  • Works best for users already accustomed to Google/Android services.

Compatible With

  • Chrome
  • Android
  • Web
  • iOs


What makes CintaNote unique from other substitutes is that you can access your notes both online and offline. It’s a super-intelligent note-taking app that grabs text from any app, lets you attach files and images to your notes, and syncs everything across multiple devices.


CintaNote offers a range of advanced features to enhance your note-taking experience. 

These include convenient text clipping, a robust search function, customizable hotkeys, automatic backups for your notes, hierarchical tags for better organization, password protection to ensure security, and even auto-tagging capabilities. 

With these features, CintaNote provides everything you need for efficient and secure note-taking.

CintaNote Advantages

  • CintaNote allows you to capture text from any application, making saving important information from different sources easy.
  • File and image attachments: You can enhance your notes by attaching files and images, ensuring all relevant information is stored in one place.
  • CintaNote keeps your notes in sync across different devices, allowing you to access and update them wherever you are.
  • Unlike some other note-taking apps, CintaNote allows you to access your notes even offline, ensuring you can view and edit them anytime.
  • You can add an extra layer of security by encrypting whole notebooks with passwords, keeping your sensitive information safe.

CintaNote Disadvantages

  • CintaNote primarily focuses on personal note-taking and lacks robust collaboration features for team-based projects.
  • While it provides essential note-taking functionality, it may offer limited formatting options like other apps.
  • CintaNote relies on the manual organization through tags and notebooks. Thus, it may require more effort to maintain a well-structured note collection.

 Compatible With

  • iOs
  • Web
  • Android


Looking for a better way to collaborate with your team? Say goodbye to collaboration headaches and embrace the power of team notes with Notejoy.


It’s a note management system designed for seamless teamwork. Sharing information is as simple as emailing, allowing you to keep everyone in the loop effortlessly.

Apart from all that, Notejoy also makes giving and receiving feedback a breeze. It has note views, threaded discussions, and reactions, with which everyone can stay on the same page and contribute to the conversation.

Notejoy Advantages

  • Notejoy offers a smooth and efficient collaboration experience, allowing teams to share and work together on notes efficiently.
  • Sharing information with the entire team is effortless with Notejoy.
  • Provides features like reactions and threaded discussions, which enable easy feedback exchange and keep everyone on the same page.
  • Finding specific information within your notes is a breeze thanks to Notejoy’s speedy search functionality.
  • User-friendly interface that is intuitive and easy to navigate, making it accessible to users of all levels of technical expertise.

Notejoy Disadvantages

  • Notejoy’s integration options with other apps and platforms may be limited compared to other note-taking tools.
  • Some users may find that Notejoy needs more advanced features that are available in more feature-rich note-taking applications.
  • Notejoy may not be available on all platforms or devices, which could limit accessibility for specific users.

Compatible With

  • Web
  • iOS
  • Windows
  • Mac


ProofHub isn’t your average note-taking app or primary file manager. It’s a project management and team collaboration tool with powerful note-taking features.


With ProofHub, you can quickly write down important project info using the Notes feature. Keep track of meeting minutes and store your ideas securely. The cool thing is you can share notes directly with others and let them contribute too.

ProofHub is more than just notes. You can color-code them and attach comments and files. As well as keep everything organized in Notebooks.

But that’s not all! ProofHub helps you manage projects and collaborate with your team. It allows you to set deadlines, assign tasks, make custom workflows, and share files. It even has time monitoring, customized reports, messaging, and instant notifications.

ProofHub has got you covered, from note-taking to project management. It’s a one-stop solution for all your team needs.

ProofHub Advantages

  • User-friendly interface that requires minimal learning time.
  • The efficient performance, capable of handling multiple projects and many notes.
  • Convenient pinning feature for quick access to important notebooks.
  • Comprehensive change tracking to monitor modifications made to your notes.
  • Ability to mark notes as private, ensuring the security of sensitive information.
  • Advanced search functionality for easy retrieval of specific notes.
  • Option to download notes in PDF format for offline access.

ProofHub Disadvantage

  • While powerful, the app has a limited range of integrations with other applications.

What Makes a Note Taking App Standout?

When searching for a reliable note-taking app, you want something simple and convenient, no matter where you are. 

While no app can be perfect for everyone, there are essential feturess that the best note taking apps should provide:

  • Seamlessly access across desktop and mobile devices
  • Encryption and password protection for sensitive documents
  • Capturing and storing images, audio, scanned documents, web clippings, and checklists
  • Easy organization with folders and privacy settings 
  • Simplified collaboration with shareability and file attachment
  • Advanced search features to locate content using relevant keywords and phrases
  • An affordable price, often with a free version to try out beforehand

Remember these features as you explore different note-taking apps to find the one that suits your needs best. 

Final Words

Whether you’re a student, professional, or simply someone who loves to jot down ideas, numerous note-taking apps are available.

From the popular and versatile Evernote to the collaborative power of Notion, and the simplicity of CintaNote, these apps offer a wide array of features and functionalities. 

The key is to explore and find the app that aligns with your specific requirements and offers a user-friendly interface.

With these 21 top note taking apps at your fingertips, you can elevate your productivity, stay organized, and capture your thoughts seamlessly in the digital realm. Happy note-taking in 2023 and beyond!


  • What are note-taking apps?

Note-taking apps are digital tools that allow users to create, store, and manage notes electronically.

  • How do I choose the right note-taking app for my needs?

To choose the right note-taking app for your needs, consider factors like platform compatibility, features (e.g., organization, collaboration), ease of use, sync options, security, and user reviews.

  • Why should I use a note-taking app instead of traditional methods?

They offer advantages over traditional methods by providing organization, searchability, accessibility, and collaboration features for a more efficient and convenient note-taking experience.

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