Project Management System: Essential Features and Functions

Project Management System


Project management systems have become invaluable tools in various aspects of life, whether it’s improving workplace productivity, organizing a team, or managing office projects. These systems have evolved the project management practice and introduced a range of software and tools to enhance project success.

To fully leverage the benefits of a project management system, it is crucial to understand and discern when selecting the right one. This article explores the distinctive features of top project management software systems that contribute to their effectiveness.

What is a Project Management System?

A project management system is a software or tool that enables efficient planning, organization, and management of projects.

This platform provides a centralized space for project managers and team members to work together, monitor task completion, and track milestones efficiently.

Project management systems enhance productivity and contribute to successful project outcomes by providing streamlined workflows and effective communication channels. 

Supercharge Your Projects with Project Management System

Introducing the Project Management System (PMS): Your Ultimate Project Organization Tool

A Project Management System, or PMS, is like having your project organizer on your computer. It’s not just a single software but a complete system that combines various tools, procedures, and features in one handy platform. This bad boy is a lifesaver.

Here’s the deal: Project Management systems are designed to keep you on track and make your life easier. It helps you stay organized, manage your projects like a pro, and keep tabs on everything happening. It’s like having your very own project superhero by your side!

Your perfect project management system is your trusty sidekick, always there to save the day and keep you on top of your game. With its arsenal of excellent tools and streamlined processes, you’ll become a productivity wizard quickly. So why stress when you can embrace the power of the Project Management System?

The 10 Coolest Project Management Systems with Awesome Features!

In the fast-paced realm of project management, having the right tools at your disposal is a game-changer. That’s why we’ve curated a list of the ten absolute best project management systems for 2023. Brace yourself for a lineup of software that goes above and beyond, offering unique and special features to supercharge your projects and take them to new heights of success.

1. Onethread

Onethread is a project management system designed to streamline collaboration and communication within project teams. With its user-friendly interface and intuitive features, Onethread aims to simplify project management processes and enhance team productivity. Let’s dive into the key features that make Onethread a standout option in project management systems.

Top Features

Seamless Integration

  • Seamless integration with existing project management systems
  • Compatible with various task management tools, collaboration platforms, and document management systems
  • A centralized hub for all project-related activities that facilitate smooth information sharing
  • Enhances collaboration and alignment among team members and project stakeholders

Enhanced Task and Project Organization

  • Advanced task and project organization capabilities
  • Efficient task assignment, priority setting, and progress tracking for enhanced team accountability
  • Intuitive interface for creating and managing tasks
  • Timely achievement of project milestones

Efficient Communication and Collaboration

  • Built-in communication features for efficient project communication and collaboration
  • Real-time chat functionality for instant communication
  • Threaded discussions for organized and focused conversations
  • Notifications to keep team members updated on important project updates
  • Minimizes miscommunication and promotes a collaborative work environment

Robust Document Management

  • Comprehensive document management capabilities for efficient handling of project-related files
  • Easy storage, organization, and access to project documents
  • Version control features to track document revisions and ensure access to the latest versions
  • Reduces the risk of information silos and promotes centralized document storage
  • Enhanced document retrieval and accessibility for improved project efficiency
  • Streamlined collaboration on documents among team members
  • Secure and centralized document storage for data integrity and confidentiality
  • Simplifies document sharing and collaboration within the project team

Insightful Analytics and Reporting

Onethread offers robust analytics and reporting for project managers to gain valuable insights into project performance. Customizable reports and visualizations enable the monitoring of critical metrics, progress tracking, and identification of areas for improvement. These analytics empower data-driven decision-making, optimizing resource allocation and improving project outcomes.

Scalable and Customizable Solution

Onethread offers scalability and customizability to cater to unique project and organization requirements. In addition, it adapts as projects evolve and need change, allowing the configuration of workflows, the addition of custom fields, and alignment with specific project management processes. As a result, Onethread remains flexible and adaptable to meet your organization’s evolving needs.


Onethread offers flexible pricing plans to cater to the needs of different teams and organizations. The pricing is based on the number of users and the desired features starting at only $2.09/user/month. 

Onethread’s analytics and reporting features enable project managers to monitor key metrics, track progress, and make data-driven decisions for improved project performance. By leveraging customizable reports and visualizations, teams can optimize resource allocation and drive efficiency, ultimately leading to successful project delivery.

2. Basecamp

Basecamp is a popular project management software that offers a range of features to help teams stay organized, collaborate effectively, and manage projects efficiently. With its intuitive interface, task management capabilities, communication tools, and file-sharing options, Basecamp provides a centralized platform for teams to coordinate their work, streamline workflows, and achieve project success.

Key Features

  • Organization: You and your team can easily keep track of all your projects, to-dos, and deadlines. No more chaotic email threads or sticky notes everywhere. Basecamp helps us stay on top of things.
  • Collaborate Effortlessly: With Basecamp, you and I can work together seamlessly. We can share files, discuss, and give feedback in one central place. No more endless email chains or confusing message threads.
  • Streamlined Communication:  Basecamp makes communication a breeze. We can chat in real-time, start discussions, and even get instant notifications. It’s like having a virtual office where we can easily connect and stay in the loop.
  • Task Management Made Simple:  We can create tasks, assign them to team members, and set deadlines. Basecamp keeps everything organized and helps us prioritize our work. It’s like having a personal assistant to keep us on track.
  • Robust Project Tracking: Basecamp gives us a clear overview of project progress. We can see what’s been done, what’s pending, and who’s responsible for each task. It’s a game-changer for keeping projects on schedule and ensuring nothing falls through the cracks.

Basecamp is all about making teamwork more accessible and more enjoyable. With its user-friendly interface and robust features, you and I can collaborate efficiently and get things done.


Basecamp offers a free trial plan for personal use and a business plan priced at $15/month for users and $299/month for unlimited users.

3. Wrike

Wrike is a versatile project management tool offering tasks management, collaboration, time tracking, and reporting features. In addition, it provides customizable workflows, integration with popular apps, and flexible pricing options to suit different team sizes and needs.

Key features

  • Get organized: Easily manage tasks, deadlines, and projects all in one place.
  • Collaborate effortlessly: Seamlessly share files, feedback, and updates with the team.
  • Track progress like a pro: Monitor project status, track time spent, and stay accountable.
  • Streamline communication: Communicate directly on tasks using built-in chat and commenting features.
  • Access insightful reports: Gain clear insights into project performance and make informed decisions.


Wrike offers flexible pricing plans to suit your team’s needs and budget starting from $9.80 per user/ month.

3. Asana

Asana is a popular web and mobile application designed to help teams organize, track, and manage their work. It provides a collaborative platform where team members can create tasks, assign them to individuals, set due dates, and track progress. Businesses and organizations of all sizes widely use Asana to improve productivity and streamline workflows.

Key Features

  • With the free version, Asana provides a basic dashboard and search functionality, making it easy for you and your team to get started.
  • You can group tasks into sections or columns within a list or board project, helping us stay organized and focused on specific areas.
  • Asana’s personalized inbox feature lets you notify team members individually, ensuring effective and customized communication.
  • The Gantt-style view in Asana visually represents how our projects fit together, helping us understand dependencies and timelines.
  • Using the unique Asana calendar, we can schedule and prioritize tasks efficiently, ensuring we stay on top of our deadlines.
  • Asana enables us to generate detailed progress reports, providing valuable insights into our project’s status and performance.


Asana offers free and paid plans, with pricing starting at $10.99 per user per month for their Premium plan.

4. ClickUp

ClickUp is an excellent project management software that enhances teamwork and collaboration. Its user-friendly interface makes it simple and intuitive. You can make boards to manage projects or tasks and organize them into lists. For instance, you can have separate boards for each client, with lists containing their tasks.

Each task within ClickUp comes with its task list, enabling you to monitor the progress made by each team member. Additionally, ClickUp offers built-in notifications, ensuring everyone is informed about tasks that require their attention or when significant milestones are achieved. These notifications help maintain effective communication and keep everyone in the loop.

Key Features

  • Customize the workflow with stages to ensure you and your team are on the same page throughout the project.
  • Create spaces in ClickUp to organize our work, utilizing customized features, workflows, and tags that suit our needs.
  • We can add time estimates to tasks, allowing automatic scheduling and better workload planning.
  • ClickUp lets us control what others can see and do within the platform, ensuring data privacy and appropriate access levels.
  • We can set goals in ClickUp and easily track their progress and success, keeping us motivated and aligned with our objectives.
  • These features offered by ClickUp empower us to work efficiently, stay organized, and collaborate effectively.

Pricing:  ClickUp offers free and paid plans starting at $5 per user per month for their Unlimited plan.

5. Hive

The Hive project management system is a software tool designed to help teams and organizations manage their projects efficiently. It provides a centralized platform where groups can collaborate, track progress, and communicate effectively.

Key Features

  • Project Management: Tools for project planning, task management, and progress tracking.
  • Collaboration: Seamless collaboration through file sharing, commenting, and @mentions.
  • Integration: Integrations with popular tools like Slack, Google Drive, Dropbox, etc.
  • Analytics and Reporting: Insights and reporting features for project progress, resource allocation, and team performance.
  • Automation: Capabilities to automate repetitive tasks and create custom workflows.


Hive’s pricing varies based on the number of users and specific features needed. It starts from $12/month and also has a free trial. 

6. Confluence

Confluence is a collaboration and knowledge management tool developed by Atlassian. It provides teams with a centralized platform for creating, organizing, and sharing content, allowing them to work together more efficiently and effectively. Confluence is widely used by businesses, educational institutions, and various organizations to improve collaboration, documentation, and knowledge sharing among team members.

Key Features

  • Document Collaboration: Real-time collaboration for multiple users working on the same document simultaneously.
  • Content Organization: Ability to create spaces, pages, and hierarchies to structure and organize content effectively.
  • Version Control: Tracking changes made to pages and the ability to view and revert to previous versions when needed.
  • Advanced Formatting: Rich text editor and support for markup language to provide flexibility in creating and formatting content.
  • Macros and Integrations: Extensive range of macros and integrations with other tools to extend functionality and integrate with existing workflows.


Confluence’s pricing varies based on the number of users and deployment options, starting at $5.75/month. They also have a free service for the users.

7. Coda

Coda is a flexible and collaborative productivity tool that combines the functionalities of documents, spreadsheets, and applications into a single platform. It aims to provide users with a versatile workspace to create, organize, and automate their work processes.

Key Features

  • Document and Spreadsheet Hybrid: Coda combines the best of docs and spreadsheets, letting you create interactive and data-driven documents.
  • Customizable Templates: Get a head start on your projects with Coda’s ready-to-use templates, like project trackers, task managers, and even CRM systems.
  • Formula Language: Flex your calculation muscles! Coda’s formula language lets you perform calculations, create dynamic content, and automate your workflows.
  • Interactive Widgets: Spice up your docs! Add interactive elements like buttons, sliders, and forms to create engaging experiences within your documents.
  • Automation and Integrations: Say goodbye to manual work! Coda’s built-in automation engine and integrations with tools like Google Drive and Slack help you streamline your processes and work seamlessly across platforms.


Coda offers flexible pricing plans, including a free plan with limited features and paid plans starting at $10 per user per month, billed annually, with more advanced functionality and collaboration options.

8. Evernote

Evernote is a note-taking and productivity tool that helps individuals and teams capture, organize, and access information across various devices. It allows users to create, store, and search notes, documents, images, and web clippings, making it a versatile tool for personal and professional use.

Key Features

  • Note Organization: You can organize your notes in Evernote using notebooks, tags, and stacks to keep things structured and easy to find.
  • Cross-platform Syncing: No matter which device you use, your notes automatically sync across all your devices so you can access them anytime, anywhere.
  • Web Clipping: Want to save a webpage, article, or image for later? Just clip it with Evernote, and it’ll be saved as a note, ready for reference whenever needed.
  • Collaboration: Evernote makes it easy for you to collaborate with others. You can share notes, work together on projects, and leave comments on shared content, keeping everyone on the same page.
  • Search and Discovery: Looking for a specific note? Evernote’s powerful search capabilities and OCR technology let you find what you need, even within images or scanned documents.


Evernote offers a free Basic plan for users with limited features and storage. However, for users looking for more advanced features and increased storage capacity, Evernote offers a paid plan called Evernote Premium. The starting price for Evernote Premium is $14.99 per month.

9. Trello

Trello is a popular web-based project management and collaboration tool that uses boards, lists, and cards to help individuals and teams organize and track their work effectively. It provides a visual and intuitive interface that allows users to create and manage tasks, assign them to team members, and track progress in a flexible and customizable way.

Key Features 

  • Visual Task Management: You can easily see the progress of tasks and projects with Trello’s graphical interface, giving you a clear overview of what needs to be done.
  • Flexible Workflow: Customize Trello to fit your needs and processes using boards, lists, and cards. It’s like having a digital whiteboard that you can tailor.
  • Task Assignment and Due Dates: Assign tasks to team members in Trello and set due dates to ensure everyone knows their responsibilities and stays on track with deadlines.
  • Commenting and Collaboration: Collaborate effectively with your team using Trello’s card comments. You can discuss tasks, share files, and communicate within the context of specific tasks or projects.
  • Integration with Third-Party Tools: Connect Trello with other apps and services you use, such as Google Drive, Slack, or Jira, to streamline your workflows and keep everything in one place.


Trello offers a Free plan, with Trello Business Class starting at $10 per user per month (billed annually) and Trello Enterprise pricing available upon request.

10.  Jira

Jira is a powerful project management tool that has gained popularity among teams and organizations for its comprehensive features and user-friendly interface. Whether you’re a software development team, a marketing department, or a customer support group, Jira provides robust tools to streamline your workflows and improve collaboration. Look closely at Jira’s features, pricing, user experience, integrations, and best use cases.

Features and Pricing:

Regarding features, Jira offers various functionalities to support project management, issue tracking, and agile methodologies. It allows you to create and manage tasks, track progress, assign work to team members, set priorities, and define dependencies. With its customizable dashboards and reporting capabilities, you can gain valuable insights into your project’s status and make data-driven decisions. 

Jira also supports agile frameworks like Scrum and Kanban, enabling teams to plan sprints, manage backlogs, and conduct efficient stand-up meetings.

Regarding pricing, Jira offers flexible options for different team sizes and needs. It offers both cloud-based and self-hosted versions. The cloud-based version, Jira Cloud, offers different pricing tiers based on the number of users and additional features required. The self-hosted version, Jira Server, is a one-time purchase and ideal for larger organizations with specific security or compliance requirements.

Making Project Management a Breeze: Benefits of a Project Management System

  • Accessible Communication: Say goodbye to complicated emails. Chat, task assignment, and progress tracking become effortless. Access a neat document library for essential files like meeting minutes and reports.
  • Clearer Picture: Gain a comprehensive view of the project. Understand other teams’ progress and how your work contributes to the overall goal. Stay connected and accountable for every role.
  • Faster Progress: Identify bottlenecks and resource issues at a glance. Make necessary adjustments for efficient work and timely completion. Collaborate easily as everyone stays updated on tasks.
  • More Control: As the project manager, you have full authority. Track and manage every aspect, from start to finish. Monitor resources, costs, budgets, and future planning. Stay on top of progress reports and metrics.
  • Smarter Risk Management: Implement pre-determined processes like root cause analyses (RCAs). Gain control over risk management by understanding what went wrong and why. Learn from past issues to prevent their recurrence.

Embrace a project management system for more accessible communication, precise understanding, faster progress, more control, and smarter risk management.

Different Kinds of Project Management Systems: Exploring Your Options!

Project management is essential for reaching our goals efficiently. Here are different types of project management systems:

  • Project Collaboration Systems: Facilitates seamless teamwork and understanding of individual contributions towards project goals.
  • Project Monitoring and Control systems: Establishes structured frameworks for budgeting, deadlines, and progress tracking to ensure timely execution and control.
  • Comprehensive Project Information Management: Collects and analyzes project data for informed decision-making, resource allocation, and process enhancements.
  • Tailored Project Management Techniques and Methodologies: Offers customized approaches to meet specific project requirements, such as Agile for software development or Waterfall for construction.

Remember to choose the right system that suits your project and team. Let’s start achieving those goals together!

Choosing the Right Project Management System: Essential Features You Can’t Miss!

  1. Effective Risk Management: Identify and mitigate risks to keep your project on track.
  2. Streamlined Resource Management: Easily allocate resources and track project costs.
  3. Task Dependencies and Milestones: Define task relationships and set milestones for a smooth project flow.
  4. User-Friendly Interface: Choose a system with a simple, intuitive interface for easy use.
  5. Seamless Integrations: Look for compatibility with popular apps to enhance productivity.
  6. Agile Support: Opt for a system that facilitates Agile workflows and adaptability.
  7. Boards for Task Management: Utilize boards to track tasks and visualize progress.
  8. Accurate Time Tracking: Ensure precise time tracking for effective planning and estimation.
  9. Customizable Workflows: Tailor the system to match your team’s specific needs.
  10. Mobile App Accessibility: Stay connected and track project updates on the go.
  11. Seamless Collaboration: Choose a system that enables easy sharing of documents and updates.
  12. Efficient Task Delegation: Easily assign tasks and provide access to relevant information.

Consider your business size and team requirements when selecting a project management system. With the right system in place, you’ll effectively manage your projects and achieve success. Take control of your project management journey by making an informed choice.


Which are the Best Project Management Systems in 2023?

Onethread, Asana, Trello, Wrike, ClickUp, Coda, and Basecamp are widely recognized and reputable project management systems that have gained significant popularity among businesses worldwide. These platforms are highly regarded for their advanced organizational and collaborative capabilities, making them trusted choices for effective project management.

What are some common features in project management systems?

The best project management systems offer a range of top-notch features to enhance project efficiency and success. These include comprehensive task management, efficient resource allocation, seamless team collaboration, accurate time tracking, insightful reporting, and streamlined file management.

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