Invoice Details
Fill in your invoice details
Result
Your output will appear here.
This UK invoice generator builds a VAT invoice from your business details, VAT number, line items and VAT rate, then lets you print it or save it as a PDF. It suits UK sole traders, freelancers and small limited companies. It is free, needs no sign-up, and runs in your browser, with a checklist of what HMRC expects on a VAT invoice.
Fill in your invoice details
Your output will appear here.
Adds your VAT registration number to the invoice, one of the details HMRC requires on every full VAT invoice.
Set a VAT % and an optional Discount %. The discount comes off before VAT, and the totals calculate for you.
Choose GBP or another listed currency. HMRC still expects the total VAT shown in sterling.
Print the finished invoice, save it as a PDF to email, or copy the text into your own template.
Three steps from a blank form to a result you can use.
Add your business name, address, VAT number, the client name and client address.
List each service or product with quantity and rate, then set the VAT % and any discount.
Click Create Invoice, check the preview against the HMRC checklist, then print or save it as a PDF.
A UK VAT invoice carries more detail than a plain invoice, and HMRC sets out exactly what it must show. This page explains those rules and how to meet them with the generator.
HMRC guidance on VAT record keeping (VAT Notice 700/21) lists the details a full VAT invoice must include. We mapped each one to the field where it belongs in this generator.
| HMRC requirement | Where to add it |
|---|---|
| A unique number from a sequential series | Invoice number |
| Time of supply (tax point), and issue date if different | Invoice date, plus Notes if the supply date differs |
| Your name, address and VAT registration number | Your business name, Your address / contact, VAT number |
| Customer name and address | Client name, Client address |
| Description of the goods or services | Line items description |
| Quantity and unit price for each line | Line items quantity and rate |
| VAT rate and value excluding VAT | VAT % and the line totals |
| Total excluding VAT, any cash discount rate, total VAT | Calculated totals and Discount % |
HMRC allows the amounts excluding VAT in any currency, but the total VAT must be shown in sterling. If you bill in euros or dollars, add the VAT in pounds to Notes.
If you are VAT registered, HMRC says you must issue a VAT invoice whenever you make a standard rate or reduced rate supply to another VAT-registered business. The usual deadline is 30 days after the date of supply. You must also keep a copy of every VAT invoice you issue.
You do not need a VAT invoice when the supply is only exempt or zero-rated, and retailers do not have to issue one to customers who are not VAT registered unless asked. GOV.UK lists the current rates as 20% standard, 5% reduced and 0% zero.
Example: a VAT-registered web designer in Leeds bills a client for a new site. This is an illustration, not a real business.
Net total: £1,380.00. VAT at 20%: £1,380.00 x 0.20 = £276.00. Total due: £1,656.00.
If the designer had agreed a 10% discount, the generator would take £138.00 off first, leaving £1,242.00, then add VAT of £248.40 for a total of £1,490.40.
In the generator we would enter VAT % as 20, leave Discount % empty, choose GBP, and write the sort code, account number and payment terms in Notes. If the site went live on a different day from the invoice date, we would add that supply date to Notes too.
If you are not VAT registered, you must not charge VAT or show a VAT number. Leave both VAT fields blank. GOV.UK says you must register once taxable turnover goes over £90,000 in a rolling 12 months, and you can register voluntarily below that.
Every UK invoice, VAT or not, still needs a unique identification number, your business name, address and contact details, the customer name and address, a clear description, the supply date, the invoice date, the amounts charged and the total owed. Sole traders must include their own name and any business name. Limited companies must use the full name shown on the certificate of incorporation.
For business to business sales, GOV.UK says you can claim statutory interest on late payment at 8% plus the Bank of England base rate. We suggest stating your payment terms in Notes so the due date is never in doubt.
Quick answers about the Invoice Generator UK (VAT).
It includes fields for most of what HMRC lists: invoice number, your name, address and VAT number, customer details, descriptions, quantities, rates, VAT rate and totals. You still need to add the time of supply in Notes when it differs from the invoice date, and VAT in sterling for non-GBP invoices.
Yes. Leave the VAT number and VAT % fields blank and the invoice works as a standard UK invoice. Do not charge VAT or show a VAT number unless you are registered. GOV.UK sets the compulsory registration threshold at £90,000 of taxable turnover in a rolling 12 months.
GOV.UK lists three rates: 20% standard for most goods and services, 5% reduced for some items such as home energy and children's car seats, and 0% for zero-rated items such as most food. Enter the number only, for example 20. Check the GOV.UK VAT rates guide if unsure.
HMRC guidance says the usual deadline is 30 days after the date of supply. That is the date you delivered the goods or finished the service, not the date you were paid. Set the Invoice date in the generator and add the supply date to Notes if it is different.
HMRC allows a simplified VAT invoice when the total including VAT is £250 or less. It shows fewer details, such as the VAT-inclusive total and rate rather than a net and VAT split. For anything over £250, use a full or modified VAT invoice. This generator produces the full style.
No. The page runs in your browser and does not keep a record of the invoices you create. Save each one as a PDF or print it as soon as it is ready. HMRC expects VAT-registered businesses to keep a copy of every VAT invoice they issue.
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