Proposal Details
Describe the project
Result
Your output will appear here.
This free proposal generator turns your project details into a structured client proposal with a summary, deliverables, timeline, price, payment terms and an expiry date. It suits freelancers, agencies and consultants who need to answer a lead quickly. There is no sign-up, your data stays in your browser, and you can print or save the result as a PDF.
Describe the project
Your output will appear here.
Arranges your inputs into the sections clients expect: summary, scope, deliverables, timeline and pricing.
Type one deliverable per line and the proposal lists each one clearly, so scope is easy to agree.
Add a total price in USD, EUR, GBP, AUD or CAD, plus payment terms and how many days the offer stays valid.
Print or save the finished proposal as a PDF, or copy the text into an email or document.
Three steps from a blank form to a result you can use.
Enter your company name, client name, project title and a short summary of the client's problem.
List the deliverables one per line, then set the timeline, total price, currency, payment terms and validity period.
Select Create Proposal, review the draft, then print, save as PDF or copy it into your email.
A proposal is the document that turns a sales conversation into a yes: it restates the client's problem, says what you will deliver, by when and for how much. This proposal maker builds that structure from your answers, so you spend your time on the content, not the layout.
Each field maps to one part of the finished proposal. Write short, specific answers. You can edit the copied text afterwards.
Proposal guides from tools such as Proposify and Taskip recommend a similar core structure. We matched each part to the field that feeds it.
| Proposal Section | What It Should Do | Field in This Tool |
|---|---|---|
| Title and parties | Name the project, your company and the client | Your company name, Client name, Project title |
| Executive summary | Explain why your solution is the right choice, not repeat the whole document | Project summary / the client's problem |
| Problem and goal | Show you understand the client's situation | Project summary / the client's problem |
| Scope and deliverables | Describe each output in enough detail that nobody has to guess | Deliverables (one per line) |
| Timeline | Break the work into phases with durations | Timeline |
| Investment | State the price and what it covers | Total price, Currency |
| Terms and next steps | Say how to accept, how to pay and when the offer ends | Payment terms, Proposal valid for (days) |
A lead proposal, sent to a prospect after a first call, follows the same shape. Keep it short and send it while the conversation is fresh. Taskip suggests within a day or two.
Example: This is an illustration with invented names. A small web agency pitches a dental clinic that wants more online bookings. Here is what goes into each field.
| Field | What We Entered |
|---|---|
| Your company name | Northside Web Studio |
| Client name | Brightway Dental |
| Project title | Website Redesign and Online Booking |
| Project summary / the client's problem | The current site is slow on phones and patients phone to book. Brightway wants patients to book online and find treatment prices without calling. |
| Deliverables (one per line) |
|
| Timeline | 6 weeks: 2 weeks design, 3 weeks build, 1 week testing and launch |
| Total price and Currency | 8,000 USD |
| Payment terms | 50% on signing, 50% on launch, due within 14 days of each invoice |
| Proposal valid for (days) | 30 |
With these inputs the proposal reads as a specific offer: a named problem, six concrete outputs, a three-phase schedule and a clear price. The client can say yes or ask a precise question. Compare that with a vague deliverable such as New website, which invites scope arguments later.
Scope is where most proposal disputes start. Proposify's advice is direct: do not assume the reader already knows the scope of each deliverable. Your contact may forward the proposal to a manager who was never on the call.
Once the client signs, the deliverables list becomes your project plan. In Onethread you can turn each deliverable into a task with an owner and due date.
The form takes one total price. If the client needs a breakdown, add the cost to each deliverable line, for example Visual design for desktop and mobile: 2,000. Proposify suggests keeping the number of separate fees low so the price is easier to absorb, and calling the section Your Investment rather than Cost.
Write terms the client can act on without asking. Good terms cover how much, when and how:
Add the payment window as well, such as due within 14 days of each invoice. When the work is done, the same figures carry straight into your invoice.
Set a validity period so an old price cannot be accepted months later, after your costs or availability have changed. We suggest 14 to 30 days for most service work. A shorter window also gives the client a gentle reason to decide.
The generator structures and formats the proposal. It does not research your client, price the work or check legal terms, so review these points first.
Quick answers about the Proposal Generator.
Yes. You can create as many proposals as you need with no sign-up and no paid tier. Fill in the form, select Create Proposal, then print, save as PDF or copy the result. Your data stays in your browser and is not saved to an account, so keep your own copy.
No. The tool builds the proposal from the fields you fill in and does not invent claims, prices or case studies. That keeps the scope and numbers exactly as you wrote them. If you want help with wording, draft your summary first, then paste it into the Project summary field.
A strong proposal covers the client's problem, your solution and scope, a list of deliverables, a timeline with phases, the price, payment terms and how long the offer is valid. It should end with one clear next step, such as replying to accept. This generator has a field for each of these parts.
There is no fixed rule. Guides recommend setting a validity period so pricing does not stay open forever. We suggest 14 to 30 days for most service work, shorter if your costs or availability change often. Enter the number in the Proposal valid for (days) field and repeat it in your email.
Yes. A lead proposal for a prospect after a first call uses the same structure: their problem, your offer, the price and a next step. Keep the summary short, list the core deliverables only, and send it within a day or two of the conversation while the lead is still warm.
A proposal sets out an offer, and whether it becomes binding depends on how it is accepted and on local law. Many businesses follow an accepted proposal with a contract or statement of work. For large or risky projects, have a lawyer review your terms and conditions before you send them.
Not in this tool. It creates the proposal document but does not collect e-signatures or track views. Ask the client to confirm acceptance in writing by email, or upload the PDF to an e-signature service. Keep the accepted version with your project files for reference.
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