21 Best Calendar Apps to Master your time management

Best Calendar Apps to Master your time management


“Time is what we want most, but what we use worst.” – William Penn

In today’s fast-paced world, effective time management is crucial for professionals to stay organized and maximize productivity. Fortunately, the rise of calendar apps has revolutionized how we plan, schedule, and manage our time. 

Picture this: seamless syncing across all your devices, smart reminders that never let you forget important events and intuitive features that adapt to your unique workflow. These calendar apps are like your personal assistants, working tirelessly behind the scenes to keep you organized, efficient, and in control.

Whether you’re a multitasking pro, a collaboration enthusiast, or a data-driven planner, these top-rated calendar apps have everything. Say goodbye to the chaos of missed appointments and hello to a well-structured and streamlined schedule that lets you make the most of your valuable time.

So, why settle for mediocrity when you can soar to new heights of productivity? Join us on this exciting journey as we delve into these remarkable calendar apps’ functionalities, user experiences, and hidden gems. Let’s unlock the power of effective time management and make every second count!

How we tested the best calendar apps?

When testing the best calendar apps for time management, we followed a comprehensive process to assess their performance, features, user experience, and overall effectiveness.

  • Research and Selection: We started by researching and identifying a wide range of calendar apps available on various platforms. We considered both popular and emerging apps, considering user reviews, expert opinions, and market trends. Based on this extensive research, we curated a list of the top-rated calendar apps to include in our testing process.
  • Criteria Definition: We established a set of criteria to evaluate the calendar apps consistently. These criteria encompassed factors such as ease of use, functionality, synchronization capabilities, integration with other platforms, notification systems, task management features, customization options, and overall user satisfaction.
  • Real-World Usage: To simulate real-world scenarios, we extensively used each calendar app over an extended period. This allowed us to experience firsthand how the apps performed in various situations, including scheduling events, setting reminders, collaborating with others, and managing tasks.
  • Feature Testing: We thoroughly tested the key features and functionalities of each calendar app. This included assessing the ease of event creation, editing, and deletion, evaluating the accuracy and reliability of notifications and reminders, exploring collaboration features, and examining the apps’ ability to handle different types of events and recurring schedules.
  • Cross-Platform Testing: We tested the compatibility and syncing capabilities of the calendar apps across multiple devices and platforms.
  • User Feedback Analysis: We analyzed user feedback and reviews from reliable sources to gain insights into actual users’ experiences and satisfaction levels.
  • Comparative Analysis: Finally, we conducted a comparative analysis of the tested calendar apps based on our criteria and findings. We examined their performance, features, user-friendliness, reliability, and overall value to determine the best calendar apps for mastering time management.

21 Top-rated Calendar Apps to Assure Your Productivity and Success

Let me walk you through the best 21 calendar apps with their goods and bads.

1. Onethread

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Onethread is not just your ordinary calendar app; it’s a game-changer when meeting deadlines and organizing tasks. With its sleek design and powerful features, this app empowers you to take control of your projects and accomplish them easily. 

Picture this: a centralized hub where you can schedule, track, and prioritize tasks effortlessly. Say goodbye to missed deadlines and hello to efficient project management. The intuitive interface provides a clear overview of your project timelines, ensuring you never lose sight of what needs to be done. 

Collaborating with your team is a breeze with in-app messaging and file-sharing capabilities, enabling real-time discussions and seamless communication. Onethread keeps you on track and in the know, so you can focus on what matters most – delivering results.

Key Features of Onethread

Let’s see the main features that will help you succeed in time and project management.

Task Management

Stay organized and never miss a beat with Onethread’s robust task management feature. With just a few clicks, you can create tasks, assign them to team members, set due dates, and track their progress in real-time. The intuitive interface allows you to prioritize tasks easily, add notes and attachments, and receive notifications to ensure nothing falls through the cracks. These features empower you to streamline workflow, delegate responsibilities, and confidently meet deadlines.

Calendar Integration

Onethread seamlessly combines the power of a calendar with project management functionalities. You can link tasks, events, and deadlines directly to specific projects, providing a comprehensive overview of your project timelines. 

The calendar view in Onethread allows you easy coordination and synchronization, ensuring all team members are aligned and aware of project milestones. You can customize the calendar to fit your preferences, categorize events, set reminders, and color-code activities, making it a visual and intuitive tool for efficient project planning.

Collaboration Tools

Collaboration is at the heart of Onethread, and its collaboration tools are designed to enhance teamwork and streamline communication. The in-app messaging and commenting feature enable seamless communication among team members, eliminating the need for external communication platforms. 

You can discuss tasks, share ideas, and provide real-time feedback, fostering collaboration and productivity. The centralized document storage feature also allows you to store and share project-related files, ensuring everyone can access the latest information, fostering collaboration, and reducing the risk of version control issues.


  • Intuitive and user-friendly interface.
  • Efficient task management and deadline tracking.
  • Seamless collaboration and communication among team members.
  • Comprehensive calendar-based scheduling and planning.
  • Centralized document storage and file sharing.
  • Real-time updates and notifications.
  • Customizable features to fit individual preferences.


  • Limited integration options with external tools.
  • The steeper learning curve for users unfamiliar with project management software.
  • Advanced features may require a higher-priced plan.


  • Starter: Free Forever (Up to 10 Users)
  • Growth: $2/user/month (Unlimited Users)
  • Scale: $4/user/month (Unlimited Users)
  • Enterprise: Contact Team Onethread for Details

Suitable For

  • Individuals and teams seeking effective task management and deadline tracking.
  • Businesses of all sizes that require seamless collaboration and communication.
  • Project managers and teams in need of a comprehensive calendar-based project management solution.
  • Professionals and organizations looking to streamline workflows and enhance productivity.

2. Google Calendar

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Google Calendar

Google Calendar is a powerful and user-friendly calendar app that offers a seamless schedule management experience. It benefits users by providing a comprehensive platform to organize events, tasks, and appointments efficiently. 

With its intuitive interface and smart features, Google Calendar allows users to schedule and track events effortlessly. It syncs seamlessly across devices, ensuring your calendar is accessible anytime, anywhere. 

Whether you’re an individual, a student, or a professional, Google Calendar helps you stay organized and on top of your commitments, enhancing productivity and time management.

Key Features

a) Seamless Integration

Google Calendar seamlessly integrates with other Google services, such as Gmail, Google Meet, and Google Tasks. This integration allows for easy event creation, email reminders, and quick access to video meetings directly from the calendar.

b) Smart Suggestions

The app utilizes machine learning algorithms to provide smart suggestions for event titles, locations, and attendees. This feature saves time and reduces manual input, making event creation faster and more convenient.

c) Shared Calendars and Collaboration

Google Calendar enables users to create and share calendars with others, facilitating easy collaboration. You can invite team members, friends, or family to events, and they can view and update the shared calendar in real time.


  • User-friendly interface with intuitive navigation
  • Seamless integration with other Google services
  • Smart suggestions for event creation
  • Syncs across devices for easy access
  • Shared calendars and collaboration options
  • Reminders and notifications for upcoming events
  • Multiple calendar views for different needs


  • Limited customization options compared to some other calendar apps
  • Some advanced features may require a learning curve for new users
  • Availability of certain features may vary across different platforms


  • Google Calendar is free to use for personal users and businesses.
  • Premium features and enhanced support are available with Google Workspace subscription plans.
    • Google Workspace Business Starter: $6 USD per user/month
    • Google Workspace Business Standard: $12 USD per user/month
    • Google Workspace Business Plus: $18 USD per user/month

Suitable For

Individuals, students, professionals, and teams, offering simplicity, collaboration, and multi-device accessibility.

3. Microsoft Outlook

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 Microsoft Outlook

Microsoft Outlook is the ultimate calendar app designed exclusively for professionals who demand top-notch organization and productivity. 

With its robust features and seamless integration with other Microsoft Office tools, Outlook is the go-to choice for managing schedules, appointments, and communication. This powerhouse app empowers professionals to control their time, schedule meetings, and collaborate seamlessly with colleagues. 

From juggling multiple calendars to setting reminders and accessing emails and attachments, Outlook’s unwavering reliability and intuitive interface make it the unrivaled companion for ambitious professionals seeking to conquer their daily tasks with confidence.

Key Features

a) Seamless Integration

Outlook integrates with other Microsoft Office tools like Word, Excel, and Teams.

b) Intelligent Scheduling

With Outlook’s intelligent scheduling feature, professionals can quickly find the best meeting times by analyzing participants’ availability, avoiding conflicts, and ensuring efficient use of everyone’s valuable time.

c) Robust Email Management:

Beyond its exceptional calendar functionalities, Outlook offers a comprehensive email management system, allowing users to organize, filter, and prioritize their inboxes for a clutter-free, focused work environment.


  • Seamless integration with other Microsoft Office tools
  • Intelligent scheduling for optimal meeting planning
  • Robust email management capabilities
  • User-friendly interface with a familiar Microsoft ecosystem
  • Advanced collaboration features, including shared calendars and Teams integration
  • Extensive customization options for personalizing the calendar view
  • Excellent security features to protect sensitive information


  • Some advanced features may require a learning curve for new users
  • Limited customization options compared to some other calendar apps
  • Occasional performance issues reported by a small number of users


Microsoft Outlook is available as part of Microsoft 365 subscription plans:

  • Basic: $5 USD per user/month
  • Standard: $12.50 USD per user/month
  • Premium: $20 USD per user/month

Suitable For

Microsoft Outlook caters to individuals and teams seeking seamless integration with other Microsoft Office tools, advanced scheduling capabilities, and robust email management. 

4. Apple Calendar

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Apple Calendar

No calendar list can be completed without this app. Apple Calendar is the epitome of elegance and efficiency when it comes to calendar apps specifically tailored to meet the demands of professionals. 

Seamlessly integrated within the Apple ecosystem, this app offers many benefits that elevate your scheduling game. With its sleek interface and powerful functionalities, Apple Calendar enables users to manage their appointments, events, and deadlines effortlessly, ensuring optimal organization and productivity. 

From its intuitive design to its seamless synchronization across all Apple devices via iCloud, Apple Calendar empowers professionals to stay ahead of their commitments confidently and easily. Whether you’re a busy executive, an entrepreneur, or a creative professional, Apple Calendar is the perfect companion to help you master your schedule and make the most of your valuable time.

Key Features

a) Siri Suggestions

Apple Calendar leverages the power of Siri’s intelligent suggestions to streamline your scheduling process. By analyzing your usage patterns and email conversations, Siri proactively suggests event details, locations, and participants, making event creation a breeze.

b) Time Zone Support

Traveling across different time zones? Apple Calendar automatically adjusts event timings based on your current location, ensuring you stay on track with appointments, even when on the go.

c) Collaboration and Sharing

With Apple Calendar, you can create shared calendars, invite team members to events, and maintain transparency by granting view or edit permissions, enabling seamless collaboration and coordination.


  • Seamless integration within the Apple ecosystem
  • Sleek and user-friendly interface
  • Siri-powered intelligent suggestions for event creation
  • Automatic time zone adjustment for frequent travelers
  • Robust collaboration features with shared calendars
  • Syncs across all Apple devices via iCloud
  • Integration with other Apple apps like Contacts, Maps, and Reminders


  • Limited customization options compared to some third-party calendar apps
  • Advanced features may be less extensive compared to specialized productivity tools
  • Compatibility limited to Apple devices and the ecosystem


  • Apple Calendar is pre-installed and available for free on all Apple devices.

Suitable For

Apple Calendar is a perfect fit for professionals across various industries who seek an elegant and efficient calendar app that seamlessly integrates within the Apple ecosystem. It caters to individuals who value simplicity, reliable synchronization, and the convenience of managing their schedules across multiple Apple devices. 

5. Todoist

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Todoist is a robust calendar app designed to enhance professionals’ productivity by helping them effectively manage their tasks, deadlines, and projects. With its intuitive interface and powerful features, Todoist streamlines your workflow and keeps you organized and focused. 

This app goes beyond traditional calendar functionalities by offering task management capabilities, allowing you to break down your goals into actionable steps and track your progress. Whether you’re a busy executive, an entrepreneur, or a freelancer, Todoist provides a comprehensive platform to plan, prioritize, and achieve your professional goals. 

Key Features

a) Task Management

Todoist excels in task management, allowing you to easily create, organize, and prioritize tasks. Break down complex projects into smaller sub-tasks, set due dates, assign labels and priorities, and track progress, ensuring no task falls through the cracks.

b) Collaboration and Project Sharing

With Todoist, you can invite team members, assign tasks, and track shared project progress, promoting seamless teamwork and coordination.

c) Reminders and Notifications

Todoist allows you to set up customizable reminders for important tasks, receive alerts on upcoming deadlines, and stay informed about changes or updates made by collaborators.


  • Robust task management capabilities
  • Seamless synchronization across devices and platforms
  • Intuitive and user-friendly interface
  • Collaborative features for team projects
  • Customizable reminders and notifications
  • Integration with popular apps like Google Calendar, Slack, and Dropbox
  • Available offline, ensuring productivity even without an internet connection


  • Advanced features and integrations are limited to premium plans
  • The steeper learning curve for new users compared to simpler calendar apps
  • Mobile app performance may occasionally lag for some users


  • Free plan: Basic task management features with limited access to advanced features and integrations.
  • Premium plan: $3 per user/month (billed annually) or $4 per user/month (billed monthly), offering enhanced task management, collaboration, and productivity features.

Suitable For

Todoist is the perfect fit for individuals who value robust task organization, collaboration, and the ability to break down complex projects into manageable steps.

6. Any.do

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When it comes to calendar apps tailored for professionals, Any.do stands out as a reliable and dynamic solution.

With its user-friendly interface and robust features, Any.do empower professionals to take charge of their time and achieve their goals efficiently. From managing tasks and deadlines to collaborating with team members, Any.do offers a comprehensive platform that ensures you stay on your game. 

Key Features

a) Daily Planner

Any.do’s Daily Planner feature provides a clear and concise overview of your daily tasks and appointments, ensuring you never miss a beat. With its intuitive drag-and-drop interface, you can effortlessly rearrange your schedule to adapt to shifting priorities.

b) Location-Based Reminders

Take advantage of Any.do’s location-based reminders set reminders for specific locations, such as a client’s office or a meeting venue, and receive timely notifications when you’re nearby.

c) Smart Task List

The Smart Task List feature intelligently organizes your tasks based on priority, due date, and project. It automatically categorizes your tasks into different lists, allowing you to focus on what matters most.


  • Intuitive and streamlined interface for effortless navigation
  • Daily Planner provides a clear overview of your schedule
  • Location-based reminders keep you on track while on the go
  • Smart Task List organizes tasks intelligently for efficient prioritization
  • Integration with popular platforms like Google Calendar and Outlook
  • Collaborative features enhance teamwork and project management
  • Cross-platform syncing ensures seamless access across devices


  • Some advanced features are only available in the premium version
  • Lack of customizable views for personalized scheduling preferences
  • Limited customization options for visual aesthetics


  • Free plan: Basic features with limited task and collaboration functionalities.
  • Premium plan: $5.99 per month (billed annually) or $9.99 monthly (billed monthly). Offers advanced features, including unlimited tasks, file attachments, and team collaboration tools.

Suitable For

Any.do is an excellent choice for professionals seeking a comprehensive calendar app that excels in task management, collaboration, and organization.

7. Fantastical

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Fantastical is a sophisticated and versatile calendar app designed for professionals demanding a powerful and intuitive scheduling tool. 

With its sleek interface and advanced features, Fantastical seamlessly combines your events, reminders, and tasks in one place, revolutionizing your productivity.

Fantastical’s smart scheduling capabilities, such as meeting availability and time zone support, make it a must-have for professionals juggling multiple appointments and collaborating across different time zones.

Key Features

a) Natural Language Input

Fantastical’s natural language input feature allows you to create events and reminders using plain language. Simply type or dictate your event details, and Fantastical will intelligently interpret and schedule them accordingly—no more tedious form-filling or scrolling through drop-down menus.

b) Smart Scheduling and Availability

Fantastical’s smart scheduling feature eliminates the hassle of finding suitable meeting times. It analyzes your calendar and attendees’ calendars, suggesting optimal slots and minimizing conflicts. It also provides real-time availability information for seamless meetings across different time zones.

c) Calendar Sets and Filters

You can create custom sets to view specific calendars, such as work and personal, and apply filters to hide or show specific events or event types. This feature provides a tailored view of your schedule, keeping you focused and in control.


  • Intuitive and elegant interface for seamless navigation
  • Natural language input simplifies event creation
  • Smart scheduling and availability features optimize meeting planning
  • Supports multiple calendar sets and filters for personalized organization
  • Integration with popular apps like Google Calendar, Exchange, and iCloud
  • Cross-platform compatibility for access across devices
  • Offers calendar set syncing with other Fantastical users for enhanced collaboration


  • Some advanced features are only available in the premium version
  • Pricing might be considered higher compared to other calendar apps
  • Limited customization options for visual themes and aesthetics


  • Fantastical Premium: $4.99 per month or $39.99 per year. Offers advanced features such as calendar sets, time zone support, and meeting proposals.

Suitable For

Fantastical is ideal for professionals who value efficiency, productivity, and seamless scheduling. 

8. Calendly

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Calendly is a fantastic calendar app that eliminates the hassle of scheduling and makes appointment booking a breeze for professionals. It empowers you to share your availability with others easily and lets them book meetings or appointments based on your predetermined preferences. 

Key Features

a) Easy Scheduling

With Calendly, you can create different event types with specific durations and time slots, making it effortless for invitees to find a suitable meeting time.

b) Calendar Integration

With seamless integration with popular calendar platforms like Google Calendar, Outlook, and iCloud, Calendly ensures your events and appointments are automatically synced across all your devices.

c) Automated Reminders

Calendly sends timely notifications to you and your invitees, helping everyone stay on track and reducing the chances of missed appointments.


  • Simplifies the scheduling process and eliminates back-and-forth communication
  • Integration with popular calendar platforms for seamless synchronization
  • Customizable event types and availability preferences
  • Automated reminders ensure prompt attendance
  • Easy sharing of scheduling links with invitees
  • Time zone detection and conversion to avoid confusion
  • Option for buffer time between appointments for a more balanced schedule


  • Limited customization options for the appearance of scheduling pages
  • Certain advanced features require a premium subscription
  • Some users may find the pricing slightly higher compared to other calendar apps


  • Basic: Free forever with essential scheduling features.
  • Premium: $8 per user/month billed annually, providing advanced features like reminders, integration with payment gateways, and customization options.

Suitable For

Calendly is perfect for professionals, including consultants, freelancers, sales teams, and small business owners, who frequently schedule appointments or meetings. It benefits those who want to streamline their scheduling process, eliminate coordination headaches, and provide a convenient booking experience for their clients or colleagues.

9. Trello

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Trello is a highly versatile and collaborative tool designed to enhance productivity and organization for professionals. 

Beyond its core functionalities as a project management tool, Trello offers an intuitive calendar feature that allows you to visualize and track important deadlines, events, and tasks.

Whether managing personal projects or coordinating complex workflows with colleagues, Trello’s calendar feature is a powerful tool to keep you organized, focused, and in control of your professional commitments.

Key Features

Trello integrates seamlessly with your existing calendar apps, such as Google Calendar, Outlook, and Apple Calendar. This lets you view and manage all your calendar events and Trello tasks in one centralized location, providing a comprehensive schedule overview.

b) Due Date Tracking

With Trello’s due date feature, you can assign deadlines to tasks and cards, transforming them into actionable calendar items.

c) Collaborative Planning

With shared calendars, team members can see each other’s schedules, track progress, and allocate resources effectively, promoting seamless collaboration and enhancing productivity.


  • User-friendly interface and easy-to-navigate features
  • Seamless integration with popular calendar apps
  • Customizable due dates for efficient task management
  • Real-time collaboration and easy communication within teams
  • Visual representation of tasks and deadlines on the calendar
  • Support for attachments, checklists, and labels for better organization


  • Limited automation options for recurring tasks
  • New users may be unfamiliar with the Trello interface


  • Free: Basic features for personal use and small teams.
  • Business Class: $12.50 per user/month when billed annually, providing additional features and enhanced security.
  • Enterprise: Customized pricing for large organizations with advanced administrative controls and priority support.

Suitable For

Trello is suitable for professionals in various industries who work in teams or manage multiple projects simultaneously. It caters to freelancers, remote workers, small business owners, and larger organizations looking to streamline workflows, enhance collaboration, and keep track of important deadlines.

10. Notion

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Notion is the ultimate productivity powerhouse, designed to revolutionize how professionals manage their calendars and tasks. With its sleek interface and robust features, Notion redefines what a calendar app can do. Seamlessly blending calendars, project management, and note-taking capabilities, Notion provides a holistic solution for organizing your work and personal life. 

Key Features

a) Customizable Workspaces

Notion offers fully customizable workspaces that adapt to your unique needs. You can create different views for different projects, departments, or personal tasks, ensuring a tailored experience that boosts productivity.

b) Seamless Collaboration

With real-time collaboration features, Notion makes teamwork a breeze. Share calendars, assign tasks, and communicate within the app, fostering collaboration and keeping everyone in sync.

c) Extensive Integration

Notion integrates seamlessly with popular tools and platforms, allowing you to connect your calendars, task managers, and note-taking apps.


  • Highly customizable interface for personalized organization
  • Powerful collaboration features for team productivity
  • Seamless integration with other tools and platforms
  • Cross-platform availability for easy access from anywhere
  • Robust task management capabilities
  • Extensive template library for quick setup and organization


  • Mobile app can be slow at times
  • Limited offline functionality in the free version


  • Personal Plan: Free
  • Personal Pro Plan: $5/month
  • Team Plan: $10/member/month
  • Enterprise Plan: Contact Notion for pricing details

Suitable for

Professionals, entrepreneurs, and teams seeking a versatile and customizable calendar app that seamlessly integrates with their project management and note-taking needs will like this app.

11. Woven

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Experience a new level of productivity and organization with Woven, the ultimate calendar app designed exclusively for professionals like you. Woven revolutionizes how you manage your schedule by seamlessly blending sleek design and intelligent features. 

Say goodbye to juggling multiple calendars and struggling to prioritize your commitments. Woven empowers you to control your time, ensuring you never miss an important meeting or deadline again.

Key Features

a) Smart Templates – Unleash the Power of Automation

Woven’s Smart Templates feature allows you to streamline your scheduling process by creating templates for common events, such as client meetings, team check-ins, or project milestones. Simply select a template, and Woven automatically generates a pre-populated event with all the necessary details.

b) Integrated Scheduling Links – Simplify Appointment Booking

With Woven’s integrated scheduling links, you can share your personalized link with clients, colleagues, or external partners, allowing them to book appointments directly into your calendar: no more back-and-forth emails or phone tags. 

c) Analytics and Insights – Optimize Your Time Management

Woven provides powerful analytics and insights beyond basic calendar functionalities. Gain valuable data-driven insights into your time allocation, meeting patterns, and productivity trends. Identify areas where you can optimize your schedule, allocate time for important tasks, and improve work-life balance.


  • Intuitive and user-friendly interface
  • Seamless integration with popular calendar platforms
  • Robust collaborative features for team scheduling
  • Cross-platform availability (desktop, mobile, and web)
  • Powerful search functionality for quick event retrieval
  • Efficient event sharing and RSVP management
  • Reliable and customizable reminders and notifications


  • Limited free plan features compared to premium options
  • Some advanced features may require a learning curve
  • Occasional synchronization delays with external calendars


  • Free Plan: Basic features and limited functionality.
  • Premium Plan: $10/month or $96/year (billed annually) – Unlock advanced features such as Smart Templates, scheduling links, analytics, and more.

Suitable for

Woven is tailor-made for professionals, executives, entrepreneurs, and anyone seeking to maximize productivity and streamline scheduling.

12. TimeTree

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TimeTree is a versatile calendar app designed to revolutionize how professionals manage their schedules. This powerful app acts as a centralized hub for scheduling, enabling effortless organization and fostering productivity.

Key Features

a) Shared Calendars – Foster Seamless Collaboration

TimeTree’s Shared Calendars feature promotes efficient teamwork and coordination. Create and share calendars with specific groups or individuals, allowing everyone to view and contribute to schedules, deadlines, and appointments.

b) Chat Functionality – Simplify Communication

TimeTree’s built-in chat functionality makes communication a breeze. Discuss upcoming events, share attachments, and exchange important information within the app. Say goodbye to endless email threads and enjoy streamlined communication, ensuring all team members are well-informed and engaged.

c) Event Comments and RSVP – Enhance Engagement

Boost engagement and collaboration with TimeTree’s event comments and RSVP features. Leave comments or questions directly on events, facilitating seamless discussions and ensuring clarity. RSVP functionality allows participants to confirm attendance, providing a quick overview of event attendance and helping manage resources effectively.


  • Easy-to-use interface with intuitive navigation
  • Robust synchronization across devices and platforms
  • Excellent collaborative features for team coordination
  • Efficient event notifications and reminders
  • Option to import external calendars for seamless integration
  • Secure data encryption and privacy protection
  • Availability of public calendars for sharing with wider audiences


  • Limited customization options for event display
  • Some advanced features require a learning curve
  • Occasional performance issues when syncing large numbers of events


  • Free Plan: Basic features and limited functionality.
  • Premium Plan: $6/month or $48/year (billed annually) – Unlock advanced features such as unlimited event creation, increased file storage, and enhanced customization.

Suitable for

TimeTree is ideal for individuals, professionals, project managers, and teams who value efficient collaboration and synchronization.

13. Cozi

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Cozi is a comprehensive calendar app designed to streamline personal and professional scheduling for busy individuals. This app offers a centralized platform for managing appointments, events, and tasks, ensuring seamless coordination and organization. 

Key Features

a) Family Calendar – Coordinate Family Activities

Cozi’s Family Calendar feature allows professionals to manage their family’s schedule alongside their professional commitments efficiently. Simplify the coordination of family activities, school events, and personal obligations, keeping your family life perfectly harmonious with your professional responsibilities.

b) To-Do Lists – Stay Organized and Productive

Cozi’s To-Do Lists feature helps professionals stay on top of tasks and priorities. Create and manage to-do lists for work-related projects, personal errands, or collaborative team assignments. Assign tasks, set due dates, and track progress to enhance productivity and ensure nothing falls through the cracks. Cozi’s intuitive interface and reminders ensure you stay organized and accomplish your goals efficiently.

c) Shopping Lists – Simplify Grocery Planning

Cozi’s feature takes the hassle out of grocery planning. Create and share shopping lists with family members, allowing everyone to contribute and access the list in real-time.


  • User-friendly interface with intuitive navigation
  • Seamless synchronization across multiple devices and platforms
  • Efficient family coordination with shared calendars
  • Integration of to-do lists for enhanced productivity
  • Handy shopping lists for streamlined grocery planning
  • Reminders and notifications to stay on track
  • Option to create and manage meal plans for added convenience


  • Limited customization options for event display
  • Some advanced features are only available in the paid version
  • Occasional performance issues during synchronization


  • Free Plan: Basic features and limited functionality.
  • Cozi Gold Subscription: $29.99/year – Unlock advanced features such as an ad-free experience, multiple reminders, a birthday tracker, and more.

Suitable for

Professionals seeking a comprehensive solution that integrates their professional and family schedules will find it handy. Whether you’re a working parent, a busy executive, or an entrepreneur managing multiple responsibilities, Cozi empowers you to coordinate your work-life balance efficiently.

14. Asana

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Asana is not your average calendar app; it’s a productivity powerhouse designed to empower professionals to manage their tasks, projects, and schedules. With its intuitive interface and feature-rich platform, Asana combines all aspects of your work life, helping you stay organized and focused. 

Key Features

a) Project Management – Streamline Collaboration

Asana offers robust project management capabilities beyond traditional calendars. Create projects, assign tasks, set deadlines, and track progress, all within Asana’s intuitive interface.

b) Timeline View – Visualize Your Schedule

With Asana’s Timeline View, you can see your tasks and projects laid out in a visually appealing and intuitive timeline format. Easily identify dependencies, spot bottlenecks, and adjust schedules accordingly.

c) Customizable Dashboards – Personalize Your Workspace

Asana allows you to create customizable dashboards tailored to your needs. Bring together relevant projects, tasks, and calendars in one place for a personalized and efficient workflow. Whether you prefer a visual board, list view, or calendar layout, Asana adapts to your preferred working method.


  • Robust project management capabilities for efficient collaboration
  • Visual Timeline View for clear scheduling and task dependencies
  • Customizable dashboards to personalize your workspace
  • Seamless integration with other tools and platforms
  • Task prioritization and deadline reminders for enhanced productivity
  • Extensive reporting and analytics for data-driven decision-making
  • Mobile app availability for on-the-go access and updates


  • Learning curve for new users due to the app’s extensive features
  • Advanced features limited to higher-tier pricing plans
  • Some users may find the interface overwhelming initially


  • Basic Plan: Free – Suitable for small teams and basic task management.
  • Premium Plan: $10.99/member/month (billed annually) – Unlock advanced features, including Timeline View, dashboards, and custom fields.
  • Business Plan: $24.99/member/month (billed annually) – Ideal for larger teams and advanced project management needs.

Suitable For

Asana is a valuable tool for professionals, project managers, and teams across various industries. Whether you’re a freelancer juggling multiple projects or a large organization managing complex workflows, Asana’s customizable features and collaborative functionalities make it a suitable choice. It empowers professionals who value organization, efficiency, and effective team coordination, enabling them to achieve their goals and maximize productivity.

15. 24me

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24me is not just another calendar app; the ultimate personal assistant empowers professionals to control their time and skyrocket their productivity. With its innovative features and intuitive interface, 24me revolutionizes how you manage your tasks, events, and reminders. 

Key Features

a) Smart Alerts – Stay One Step Ahead

With 24me’s Smart Alerts feature, you’ll never miss an important deadline or forget a crucial task. The app proactively notifies you of upcoming events, sends reminders for pending tasks, and suggests optimal times to complete your to-do list.

b) Task Automation – Streamline Your Workflow

24me takes productivity to the next level with its task automation capabilities. The app intelligently learns your preferences and adapts to your work style, freeing up valuable time for more meaningful work and reducing the burden of manual task management.

c) Integrated Personal Assistant – Your Productivity Companion

What sets 24me apart is its integrated personal assistant. From managing your bills and tracking packages to sending birthday greetings and making reservations, 24me takes care of your personal tasks effortlessly.


  • Smart alerts and reminders keep you on top of your schedule
  • Task automation streamlines your workflow and saves time
  • Integrated personal assistant handles personal tasks efficiently
  • Intuitive interface for easy navigation and seamless user experience
  • Cross-platform synchronization for accessibility on any device
  • Secure data encryption and privacy protection
  • Integration with popular apps and services enhances productivity


  • Some advanced features are only available in the premium version
  • User interface could benefit from more customization options
  • Learning curve for new users due to the app’s extensive features


  • Free Plan: Basic features and limited functionality.
  • Premium Plan: $9.99/month or $59.99/year – Unlock advanced features such as task automation, unlimited reminders, and integration with additional services.

Suitable for

24me is the go-to calendar app for ambitious professionals who strive for peak productivity and efficient time management. It’s perfect for individuals who demand excellence in their work and seek a holistic solution to manage their professional and personal lives seamlessly.

16. Timepage

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Timepage is more than just a calendar app; it’s an inspiration-driven productivity tool that empowers professionals to seize each moment and make the most of their time. 

With its visually stunning design and seamless functionality, Timepage is a true masterpiece that elevates how you manage your schedule. Its intuitive interface and smart features effortlessly blend into your daily life, ensuring you stay focused, motivated, and in control. 

Key Features

a) Inspirational Design – Embrace Your Schedule

Timepage captivates you with its breathtaking design that combines aesthetics and functionality. Each interaction is a work of art, evoking inspiration and igniting your passion for productivity. From stunning event illustrations to seamless gesture-based navigation, Timepage transforms your calendar into a canvas for success.

b) Intelligent Insights – Maximize Your Productivity

Timepage goes beyond traditional calendars by providing intelligent insights into your schedule. Get a clear overview of your upcoming events, identify patterns in your routines, and receive personalized suggestions for optimizing your productivity.

c) Weather Integration – Plan with Precision

Timepage integrates real-time weather updates seamlessly into your schedule, enabling you to plan your day precisely. Stay ahead of the elements, anticipate changes, and make adjustments accordingly.


  • Inspirational and visually stunning design
  • Intelligent insights for optimizing productivity
  • Seamless integration of weather updates
  • Intuitive and user-friendly interface
  • Cross-platform synchronization for accessibility
  • Efficient event creation and rescheduling
  • Timely reminders and notifications


  • This app is limited to ios users only, making it unavailable to Windows or android users.
  • Limited customization options for visual preferences
  • Initial setup may require some time and adjustment


  • Free Version: Basic features and limited functionality.
  • Premium Version: $1.99/month or $11.99/year – Unlock advanced features, including weather integration, intelligent insights, and additional customization options.

Suitable for

Timepage is a perfect companion for professionals who aspire to greatness in their work and personal lives and are habituated to the ios.

17. TickTick

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TickTick is here to save the day and rescue you from the chaotic world of missed appointments and forgotten tasks. With its organization and time management superpowers, TickTick transforms your calendar experience into a joyride. 

Key Features

a) Smart Task Manager – Your Sidekick for Success

TickTick’s smart task manager is like having a trusty sidekick by your side, reminding you of upcoming deadlines, tracking progress, and keeping you on track. 

b) Customizable Reminders – Injecting Fun into Your Day

TickTick believes productivity shouldn’t be boring. Customizable reminders allow you to inject a dash of humor and personality into your schedule. Whether it’s a witty pun, a funny GIF, or a silly quote, TickTick’s reminders bring a smile and keep you motivated throughout the day. Who says work can’t be fun?

c) Collaboration Superpowers – Team Up for Success

TickTick isn’t just for your productivity; it’s a superhero team player. With its collaboration superpowers, you can work with colleagues, delegate tasks, and conquer projects together. 


  • Smart task manager keeps you organized and focused
  • Customizable reminders add a fun and playful touch to your day
  • Seamless collaboration features for team projects
  • Intuitive interface for a user-friendly experience
  • Cross-platform synchronization for accessibility on the go
  • Flexible task organization and prioritization options
  • Built-in Pomodoro timer to boost productivity


  • Advanced features available only in the premium version
  • Some users may prefer more visual customization options


  • Free Plan: Basic features and limited functionality.
  • Premium Plan: $2.99/month or $27.99/year – Unlock advanced features, including calendar sharing, custom themes, and unlimited task attachments.

Suitable for

If you find joy in injecting laughter and fun into your productivity routine, TickTick will be your trusted sidekick. Whether you’re a busy professional, a creative genius, or a multitasking superhero, TickTick is here to save the day and make your productivity journey an enjoyable adventure.

18. AnyTime

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Looking for a calendar app that effortlessly blends into your professional life without feeling too formal? Look no further than AnyTime. 

Designed with a casual and user-friendly approach, AnyTime helps you stay organized and on top of your schedule in a way that feels natural. 

Key Features

a) Intuitive Event Creation – Quick and Easy Scheduling

With AnyTime, creating events and appointments is a breeze. The app’s intuitive interface allows you to add and edit events with just a few taps quickly. 

b) Sync Across Devices – Stay Connected on the Go

Never miss an important meeting or deadline again. AnyTime keeps all your events and appointments in sync across your devices, whether it’s your smartphone, tablet, or computer. Stay connected and up to date no matter where you are.

c) Customizable Reminders – Personalize Your Notifications

AnyTime understands that everyone has unique preferences when it comes to reminders. That’s why it offers customizable notification settings, allowing you to tailor reminders to your liking. Set gentle nudges or bold alerts – it’s up to you.


  • Simple and user-friendly interface
  • Effortless event creation and editing
  • Seamless synchronization across devices
  • Customizable reminders for personalized notifications
  • Clean design for easy navigation
  • Integration with popular calendar platforms
  • Option to set recurring events for regular tasks


  • Limited advanced features compared to some competitors
  • In-app advertisements in the free version
  • Can be too casual for those seeking a more professional-oriented experience


Free Plan: Basic features and limited functionality.

Premium Plan: $4.99/month or $29.99/year – Unlock advanced features, ad-free experience, and additional customization options.

Suitable For

If you prioritize a hassle-free and straightforward experience without complex features, AnyTime is ideal for managing your professional commitments.

19. Business Calendar 2

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 Business Calendar 2

Business Calendar 2 is a powerful calendar app designed to meet the needs of professionals seeking a comprehensive scheduling solution. With its robust features and intuitive interface, this app enhances productivity and organization, helping users stay on top of their busy schedules. 

Key Features

a) Advanced Event Management – Stay Organized with Ease

Business Calendar 2 offers a range of features to help users efficiently manage events. From creating recurring events and setting reminders to color-coding and attaching files, this app provides comprehensive event management capabilities.

b) Intuitive Task Management – Track and Prioritize Your To-Dos

With the task management feature, Business Calendar 2 enables professionals to track and prioritize their to-do lists effortlessly. Create tasks, set due dates, add sub-tasks, and mark completed tasks to keep your workflow streamlined and your productivity soaring.

c) Seamless Sync and Integration – Stay Connected Across Platforms

Business Calendar 2 seamlessly syncs with popular calendar platforms such as Google Calendar and Microsoft Exchange. This ensures that your schedule remains current across all your devices, allowing you to stay connected and access your calendar anytime, anywhere.


  • Robust event management capabilities
  • Intuitive task management for efficient workflow
  • Seamless sync and integration with popular calendar platforms
  • Multiple customizable views for personalized organization
  • Ability to attach files and notes to events and tasks
  • Widget support for quick access to calendar information
  • Advanced planning tools for long-term scheduling


  • Interface can feel overwhelming for some users
  • Limited customization options for visual appearance


  • Free version available with basic features and limited functionality.
  • Premium Upgrade: $6.99 – Unlock additional features such as weather information, event templates, and advanced widget customization.

Suitable for

Whether you’re looking to conquer your hectic schedule, streamline your workflow, or simply stay on top of your professional commitments, Business Calendar 2 is the perfect sidekick to help you achieve greatness.

20. CalenGoo

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CalenGoo is a powerful calendar app that caters to the needs of professionals, offering a seamless and efficient scheduling experience.

Moreover, CalenGoo offers advanced scheduling capabilities, including recurring events, reminders, and event attachments. These features allow you to set up recurring meetings, receive timely notifications, and attach relevant files or documents to your events.

Additionally, CalenGoo provides seamless collaboration and sharing options, enabling you to share your calendar with colleagues or clients.

Key Features

a) Intelligent Event Suggestions

CalenGoo utilizes machine learning algorithms to analyze your calendar and make intelligent suggestions for meeting times based on your availability and preferences.

b) Task Management Integration

CalenGoo integrates with popular task management apps like Todoist and Wunderlist, allowing you to manage your to-do lists alongside your calendar events seamlessly. 

c) Customizable Views and Widgets

CalenGoo offers various views and widgets, enabling you to personalize your calendar layout based on your preferences. Whether you prefer a daily, weekly, or monthly view, or if you want to display specific calendars or events on your home screen, CalenGoo can tailor your calendar to your needs.


  • Seamless integration with various calendar platforms
  • Advanced scheduling capabilities for recurring events and reminders
  • Robust collaboration and sharing options
  • Intelligent event suggestions save time
  • Task management integration keeps your schedule and tasks in one place
  • Customizable views and widgets for personalized calendar experience
  • Offline access for viewing and editing your calendar without an internet connection


  • Some advanced features require a premium subscription
  • Limited customer support options


  • Free version available with basic features
  • Premium subscription: $4.99/month or $19.99/year
  • Premium Plus subscription: $9.99/month or $39.99/year (additional features and priority support)

Suitable For

CalenGoo is suitable for professionals, including executives, entrepreneurs, and team leaders, who require a comprehensive and efficient calendar app to streamline their schedules and enhance productivity.

21. TimeBloc

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TimeBloc is a feature-rich calendar app designed to empower professionals to manage their time and schedules effectively. With its intuitive interface and comprehensive functionality, TimeBloc offers a seamless experience for organizing and optimizing your daily tasks and appointments.


This app provides several benefits for professionals. Firstly, it allows you to sync your calendars from various platforms, including Google Calendar, Outlook, and Apple Calendar, ensuring that all your events are centralized in one location. This synchronization feature eliminates the hassle of switching between multiple calendars and provides a unified view of your schedule.

Additionally, TimeBloc offers powerful time management features such as smart scheduling algorithms. These algorithms analyze your availability, preferences, and priorities to suggest optimal meeting times, enabling efficient planning and reducing scheduling conflicts.

Moreover, TimeBloc provides intuitive task management integration, allowing you to merge your to-do lists with your calendar seamlessly. This integration enables you to prioritize tasks, set deadlines, and allocate time slots directly within the app, ensuring you stay on top of your workload.

Key Features

a) Focus Time Tracking

TimeBloc includes a focus time tracking feature that allows you to measure and analyze your time on specific tasks or projects. By tracking and visualizing your time usage, you can identify areas for improvement, enhance productivity, and make informed decisions regarding time allocation.

b) Customizable Notifications

With TimeBloc, you can personalize your notification settings to receive reminders for important events and tasks. Whether it’s a gentle reminder before a meeting or a deadline notification for a task, you have control over the frequency and type of alerts, ensuring you never miss a crucial appointment.

c) Analytics and Reporting

TimeBloc offers comprehensive analytics and reporting features, providing insights into productivity, time allocation, and task completion rates. These analytical tools enable you to evaluate your performance, identify patterns, and make data-driven adjustments to optimize your workflow.


  • Seamless integration with popular calendar platforms
  • Smart scheduling algorithms for efficient time management
  • Task management integration for streamlined organization
  • Focus time tracking helps improve productivity
  • Customizable notifications ensure you stay on top of your schedule
  • Analytics and reporting features provide valuable insights
  • Intuitive and user-friendly interface


  • Limited integration options with some less common calendar platforms
  • Advanced features may require a premium subscription
  • Occasional minor glitches reported by users


  • Free version available with basic features
  • Premium subscription: $5.99/month or $29.99/year
  • Premium Plus subscription: $9.99/month or $49.99/year (additional features and priority support)

Suitable for

TimeBloc is suitable for professionals across various industries who prioritize efficient time management and seek to enhance their productivity. Executives, project managers, freelancers, and students can benefit from the app’s comprehensive features, seamless synchronization, and task integration capabilities.

What Makes a Calendar App Useful? 

Here are the things that make a Calendar app useful for you.

  • Integration with popular calendar platforms (Google Calendar, Outlook, Apple Calendar) to easily sync and consolidate events.
  • Advanced scheduling capabilities, such as recurring events, reminders, and event attachments, to ensure efficient planning and organization.
  • Seamless collaboration and sharing options, allowing users to share calendars with colleagues or clients for effective coordination.
  • Customizable views and widgets, enabling users to personalize the calendar layout and display specific calendars or events on their home screen.
  • Task management integration, allowing users to manage their to-do lists alongside their calendar events for a comprehensive overview of their schedule and tasks.
  • Intelligent event suggestions based on availability and preferences, saving time and reducing the need for manual scheduling.
  • Customizable notifications and reminders to ensure important events and deadlines are not missed.
  • Analytics and reporting features, providing insights into productivity, time allocation, and task completion rates for performance evaluation and optimization.
  • Offline access for viewing and editing the calendar without an internet connection, ensuring accessibility and flexibility.
  • User-friendly interface and intuitive navigation for a seamless and enjoyable user experience.

How to Pick the Perfect Calendar App for you? 

Choosing the perfect calendar app for your needs can greatly enhance your productivity and organization. Here are some key considerations to help you pick the right one:

  • Platform Compatibility: Ensure that the calendar app is compatible with your device’s operating system (iOS, Android, Windows, etc.) to ensure seamless integration and synchronization.
  • Features and Functionality: Consider the specific features you require. Do you need advanced scheduling options like recurring events, reminders, or event attachments? Are task management integration or collaboration features important to you? Assess your needs and prioritize the features that align with your requirements.
  • User Interface and Experience: Opt for a calendar app with a user-friendly interface and intuitive navigation. The app should be easy to understand and navigate, ensuring a smooth user experience.
  • Customization Options: Check if the app allows you to customize views, colors, or layouts according to your preferences. Personalization options can significantly enhance your user experience and tailor the calendar app to your needs.
  • Syncing and Offline Access: Verify that the calendar app offers reliable syncing capabilities across devices and platforms. Additionally, consider whether the app allows offline access, allowing you to view and edit your calendar without an internet connection.
  • Reviews and Ratings: Read reviews and ratings from other users to gauge their experiences with the calendar app. Look for feedback on reliability, customer support, and overall satisfaction to make an informed decision.
  • Pricing and Subscription Options: Consider the pricing structure of the calendar app. Determine whether it offers a free version with basic features or if you need to subscribe to advanced access functionalities.
  • Trial Period: If available, take advantage of any trial or demo periods offered by the calendar app. Before committing to a subscription, this allows you to test its features, functionality, and overall suitability.

Wrapping Up 

In conclusion, selecting the perfect calendar app is essential for professionals seeking to enhance their time management and organizational skills. With a wide range of options available, it’s crucial to consider factors such as platform compatibility, integration capabilities, features, user experience, customization options, syncing abilities, notifications, pricing, and user reviews. 

By carefully assessing these criteria, individuals can choose a calendar app that aligns with their specific needs and preferences. The top-rated calendar apps like Google Calendar, Microsoft Outlook, Apple Calendar, and others offer a variety of advanced features, intuitive interfaces, and seamless integrations, making them popular choices for professionals. 

Whether it’s scheduling, task management, collaboration, or analytics, a well-chosen calendar app can significantly improve productivity and streamline daily workflows. So, take the time to explore the available options, trial versions, and user feedback to find the calendar app that best suits your requirements and helps you master time management effectively.

Frequently Asked Questions

Are there any calendar apps with recurring events and reminders?

Yes, calendar apps like Microsoft Outlook, Apple Calendar, and Google Calendar offer advanced scheduling features such as recurring events, reminders, and event attachments. These features help users set up repetitive tasks and receive timely notifications.

Which calendar apps offer task management integration?

Calendar apps like Microsoft Outlook, Google Calendar, and Apple Calendar provide task management integration to make an informed decision by looking for feedback on reliability, customer support, and overall satisfaction slots.

Do calendar apps offer analytics and reporting features?

While some calendar apps provide basic analytics and reporting features, more comprehensive options like TimeBloc and Timepage offer in-depth insights into productivity, time allocation, and task completion rates, helping users analyze and optimize their schedules.

Are there any calendar apps that provide offline access?

Yes, certain calendar apps like Google Calendar and Microsoft Outlook offer offline access, allowing users to view and edit their calendars even without an internet connection. Any changes made offline will sync once the device reconnects to the internet.

Do calendar apps offer customizable notifications and reminders for important events?

Yes, most calendar apps offer customizable notifications and reminders. Users can set up alerts for important events and choose notification preferences such as pop-up notifications, email reminders, or push notifications.

Can I try out the top-rated calendar apps before making a purchase?

Yes, many calendar apps offer trial periods or free versions that allow users to try out the app and its features before committing to a purchase or subscription. This allows users to assess the app’s suitability and determine if it meets their needs.

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