Invoice Details
Fill in your invoice details
Result
Your output will appear here.
This invoice generator for graphic designers turns your project into a clear invoice with design line items, tax, discount and payment notes, ready to print or save as a PDF. It suits freelance designers, illustrators and small studios billing logos, brand work and print jobs. It is free, needs no sign-up, and runs in your browser.
Fill in your invoice details
Your output will appear here.
List concepts, revision rounds, file prep, licence fees and rush fees as separate lines with quantity and rate.
Bill clients in USD, EUR, GBP, AUD, CAD, INR or NZD from the Currency menu.
Add a Tax % and an optional Discount %. The discount comes off before tax, and totals calculate for you.
Use Notes to record deposits received, usage rights granted, revision limits and bank details.
Three steps from a blank form to a result you can use.
Enter your business name, contact details, optional Tax ID, and the client name and address.
Add each deliverable, extra revision or licence fee as its own line with quantity and rate.
Click Create Invoice, check the totals and notes, then print or save it as a PDF.
Design invoices get disputed when the client cannot see what each charge covers. This page shows how to itemise design work, bill revisions and deposits, and record usage rights so the invoice matches the brief.
Most generic invoice templates stop at description, quantity and rate. That works for a product, but design fees mix fixed deliverables, hourly changes and licensing. We suggest one line per item the client agreed to in the brief.
| Line item | Quantity and rate | Write it as |
|---|---|---|
| Discovery and brief | 1 x fixed fee | Brand discovery workshop and creative brief |
| Concept round | 1 x fixed fee | Logo concepts, 3 initial directions |
| Included revisions | Inside the concept fee | Mention in the description, for example 2 revision rounds included |
| Extra revisions | Hours x hourly rate | Additional revisions beyond 2 included rounds |
| Final files | 1 x fixed fee | Final artwork: AI, EPS, SVG, PNG and brand sheet |
| Usage licence | 1 x licence fee | Licence: print and web, 2 years, non-exclusive |
| Rush fee | 1 x fixed fee | Rush delivery within 3 working days |
| Pass-through costs | Cost as agreed | Stock image licence, font licence or print run |
Separate lines make it easy for the client to approve the invoice. They also show where the fee rose when scope changed.
Agree the number of included revision rounds before you start, then name that number in the concept line. Bill anything extra as its own line at your hourly rate. Bonsai's design invoice guide suggests the same hybrid model: a fixed rate for most of the project with an hourly rate for extra changes.
Many designers bill part of the fee before work starts. Create a deposit invoice with one line, such as Logo project deposit, 50% of agreed fee. On the final invoice, bill the remaining balance and any extras, and write the deposit amount and its invoice number in Notes so the client sees the full picture.
The invoice is a good place to restate what the client may do with the work. The US Copyright Office explains that a commissioned work counts as a work made for hire only if it fits set categories and both parties sign a written agreement saying so. Otherwise the person who created it is ordinarily the author. So state the licence scope in a line or in Notes: where the client can use the work (print, web, packaging), for how long, whether it is exclusive, and that rights apply once the invoice is paid in full. Your contract should hold the full terms. This is not legal advice.
Example: a freelance designer agrees a $2,400 logo project with 2 revision rounds, a 50% deposit, and a $400 licence for print and web use. This is an illustration with made-up figures.
Invoice 1 (deposit): Logo project deposit, 50% of $2,400. Quantity 1, rate $1,200. Total $1,200, due before work starts.
Invoice 2 (final):
Final invoice total: $1,750. Notes: Deposit of $1,200 received on Invoice 1. Usage licence starts on payment in full. Bank details follow.
Across both invoices the client pays $2,950, and each charge traces back to the brief.
Quick answers about the Invoice Generator for Graphic Designers.
Your details and the client's, a unique invoice number, invoice and due dates, and one line per deliverable with quantity and rate. Add extra revisions, rush fees, licence fees and pass-through costs as separate lines. Use Notes for deposits received, usage rights and payment details. The generator has a field for each of these.
Create a deposit invoice with a single line, such as Logo project deposit, 50% of agreed fee, due before work starts. On the final invoice, bill the remaining balance plus any extras and write the deposit amount and its invoice number in Notes. The client then sees how the full fee adds up.
If your contract includes a set number of revision rounds, we suggest billing extra rounds as a separate line at your hourly rate. Name the included rounds in the concept line description so the client can see why the extra line exists. Agree this before work starts, not when you send the invoice.
Your contract should hold the full terms, but restating the licence on the invoice helps. Write where the client may use the work, for how long, whether it is exclusive, and that rights apply once paid in full. You can add it as a priced licence line or in Notes.
No. This generator builds a clean text-based invoice from the fields you fill in and does not take a logo upload. You can copy the result to the clipboard and paste it into your own branded template, or print it or save it as a PDF as it is.
Yes. It is free with no sign-up and no watermark, and it runs in your browser. It does not save your invoices, so print or save each one as a PDF as soon as it is ready and keep your own record of the invoice numbers you have used.
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